EPF Form 11

PF Form 11 is a self-declaration form filled by employees joining an EPF-covered organization to share their PF history, past accounts, and contributions.
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EPF Form 11
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4 mins
22-May-2025

EPF, or Employees' Provident Fund, is a government scheme that helps people save for retirement. Employees and employers both contribute to employees PF account each month which helps employees build a substantial retirement corpus over time. EPF Form 11 is useful for employers to check if the employee is already part of the EPF scheme or not.

What is EPF Form 11?

EPF Form 11 is filled by employees upon joining a company under the EPF scheme. As per the EPF Act of 1952, this self-declaration form mandates employees to share details about their previous EPF account. The form also helps in the automatic transfer of funds from the old PF account to the new EPF account, eliminating the need separately fill Form 13 for PF transfers.

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Purpose of EPF Form 11

  • If the new employee is already a member of Employees’ Provident Fund Scheme, they will receive scheme benefits with a new Member ID.
  • If the new employee was not a member of EPFO, and their current salary exceeds Rs. 15,000 per month, they can choose not to contribute to EPF/EPS, making them an Excluded Employee.
  • The form also helps in the automatic transfer of PF funds from the previous account to a new one.

Structure of EPF Form 11

EPF Form 11 is a self-declaration form filled by new employees to facilitate EPF account transfer or initiation. It consists of:

  1. Personal Information – Name, DOB, father/spouse’s name.
  2. Contact Details – Email and mobile number.
  3. Gender and Marital Status – Male/Female/Transgender, Single/Married/Widowed/Divorced.
  4. Previous Employment Details – UAN, PF account number, date of exit, scheme certificate, PPO number.
  5. International Worker Status – Country, passport number, validity.
  6. Educational Qualification – Highest qualification attained.
  7. KYC Details – Bank details, Aadhaar, PAN.
  8. Specially Abled Status – Disability details, if any.
  9. Declaration by Employee – Confirms details and PF transfer consent.
  10. Declaration by Employer – Verifies details, joining date, PF Member ID, UAN, KYC status.

Properly filling Form 11 ensures smooth EPF management and compliance.

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How to Fill PF Form 11

You can download Form 11 from the EPF website.

Here the details you need to fill in EPF form 11:

  • Member’s name
  • Father’s name
  • Date of birth
  • Gender
  • Marital status
  • Email Id and mobile number
  • Previous employment details such as the UAN, PF account number, date of exit
  • KYC details like bank account number, Aadhar number, PAN

Additionally, the following documents must be provided by the employer:

  • Employee’s date of joining
  • Provident fund ID number assigned to the employee
  • UAN of the employee
  • Verification of the employee’s details

Who needs to fill PF Form 11?

EPF Form 11 is a self-declaration form mandatory for all new employees joining an organization covered under the EPF Scheme of 1952. It serves to provide essential information about the employee and facilitates the seamless transfer or initiation of their EPF account. Both new employees and existing EPFO members switching jobs must complete this form. It collects important details about the employee's PF contributions.

Key points for PF Form 11

EPF Form 11 is a mandatory self-declaration form for employees joining a new organization covered under the Employees' Provident Fund (EPF) Scheme of 1952. It serves to provide essential information about the employee and facilitates the seamless transfer or initiation of their EPF account. The form is crucial for both new members and existing EPF members switching jobs, ensuring accurate record-keeping and compliance with EPF regulations.

Aspect

Details

Purpose

- New members: Declaration of basic EPF details.
- Existing members: Facilitates automatic transfer of PF details to a new account.

Download link

Available at the EPFO official website.

Eligibility

Employees with a salary exceeding Rs.15,000 in organizations employing more than 20 individuals.

Mandatory

Yes, for all eligible employees upon joining a new organization.

When to fill

At the time of joining a new organization covered under the EPF Scheme as per the EPF Act, 1952.

Structure

Comprises 11 fields for employee details and a 'Declaration by Present Employer' section.

Information required

- Personal details: Name, Date of Birth, Father's/Husband's Name, Gender, Marital Status, Contact Information.
- Previous employment: UAN, Previous PF Account Number, Date of Exit, Scheme Certificate Number, PPO Number.
- KYC details: Bank Account Information, Aadhaar Number, PAN.
- International workers: Passport Details, Country of Origin.

Submission process

The employee completes and submits the form to the employer, who then verifies and forwards it to the EPFO.

Significance

Ensures accurate EPF record maintenance, facilitates seamless PF transfers, and maintains compliance with EPF regulations.

Accurate completion and timely submission of PF Form 11 are essential for the efficient management of an employee's provident fund benefits. It ensures continuity in EPF contributions and expedites processes related to PF transfers and withdrawals.

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EPF Form 11 submissions

  • After filling out Form 11, submit it to your employer.
  • Your employer will sign and stamp your form and will submit it to the regional EPF office.

Also read: How to download EPF passbook

Details related to previous employer and EPF and EPS participation

Employees must indicate whether they are already members of the Employees’ Provident Fund Scheme, 1952, and the Employees’ Pension Scheme, 1995.

If the response is marked as ‘Yes’ for either scheme, the following additional details must be provided:

  • Universal Account Number (UAN)
  • Previous Provident Fund (PF) account number
  • Date of exit from the last employer (in dd/mm/yyyy format)
  • Scheme Certificate Number (if available)
  • Pension Payment Order (PPO) Number (if applicable)

For international employees, these details must also be submitted:

  • Country of origin
  • Passport number and its validity
  • KYC information

In addition, self-attested copies of the documents below must be attached with the form:

  • Bank account details and IFSC code
  • Aadhaar number
  • Permanent Account Number (PAN)

These details ensure seamless continuation and tracking of EPF and EPS benefits across employments.

Responsibility of the employer of the establishment

  • Obtain the filled EPF Form No. 11 (new format) declaration from all new entrants within one month. Upload this information on the UAN portal within 25 days from the end of each month
  • Share the UAN details generated by EPFO with all existing EPF members within 15 days of receiving the UAN
  • Link KYC details (PAN, Aadhaar card, and bank account) of members within one month of receiving the UAN
  • If members do not have an Aadhaar card, the employer should submit the ‘Aadhaar Acknowledgement Slip’ within a month from receiving the UAN
  • Upon receiving an employee's Aadhaar information, upload the details on the UAN Portal within 15 days
  • Before submitting claim forms to the EPFO, make sure all the required field are filled

EPF Form 11 plays a crucial role in the Employees' Provident Fund scheme, facilitating the seamless transition of employees into the system. It helps in consolidating previous PF accounts, determining eligibility for scheme benefits, and streamlining the contribution process.

Employers must ensure timely submission and verification of Form 11 to uphold compliance with EPF regulations.

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Frequently asked questions

What is the purpose of Form 11?

Form 11 EPF is a declaration form used by employees to join the Provident Fund and Pension Scheme. Any individual starting a new job in a company that is part of the Employees' Provident Fund and Family Pension Scheme must complete this form.

Is Form 11 mandatory for every employee?

Yes. It is mandatory fill Form 11 when joining a new company.

Where can I find Form 11?

You can download Form 11 from the official Employees' Provident Fund Organisation website.

What happens if Form 11 is not submitted?

If Form 11 is not submitted, the EPF account cannot be transferred to the new employer, leading to potential issues with PF withdrawals and accumulation of multiple accounts.

How to fill Form 11 for PF?

To fill Form 11 for PF, provide personal details, previous employment information, UAN, and KYC details. Ensure all fields are accurately completed and submit it to the employer for verification and processing.

What is Section 11 benefits?

Section 11 of the Income Tax Act provides tax exemptions to charitable or religious trusts and organizations. Income generated from property held for charitable or religious purposes is exempt from tax, provided it is used for the organization’s objectives within India.

What is the PF declaration form?

The PF declaration form, also known as Form 11 EPF, is a document you fill out when starting a new job. It declares your Employee Provident Fund (EPF) history and helps manage your PF account. This form can also be used to automatically transfer your existing EPF account to your new employer.

Can form 11 be submitted online?

While the traditional way involves submitting a physical Form 11 to your employer, you can submit it online if you have a Universal Account Number (UAN). This allows for a quicker and more convenient process.

How can I calculate my EPF amount?

The Form 11 EPF is a self-declaration document. When you start a new job, you fill it out to declare your Employee Provident Fund (EPF) history. This helps manage your PF account and can even initiate an automatic transfer of your existing EPF to your new employer.

What is Form 11 in PF?

EPF Form 11 is a self-declaration form that employees must fill when joining an organization covered under the Employees' Provident Fund (EPF) Scheme as per the EPF Act, 1952.

What is Form 11 exemption in PF?

If an employee’s salary exceeds Rs.15,000 at the time of joining, they have the option to opt out of the EPF scheme by declaring it in Form 11.

How many days does it take to settle PF claim Form 11?

PF claims are usually settled within 20 days. If delayed, employees can report the issue to the Regional PF Commissioner or file a complaint through the EPFiGMS portal.

Can I fill Form 11 online?

Yes, Form 11 can be filled online and is mandatory for all employees joining a new company. It can be downloaded from the EPFO official website.

What is Section 11 of the EPF?

Section 11 of the Employees' Provident Funds and Miscellaneous Provisions Act, 1952, ensures that EPF dues have priority over other debts. It safeguards employees’ retirement savings by mandating employers to clear EPF dues first during settlement.

Why is Form 11 important?

Form 11 is essential for capturing an employee's EPF and EPS membership details at the time of joining a new organisation. It helps determine eligibility for provident fund benefits and facilitates smooth account transfers under the Universal Account Number (UAN) system.

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Disclaimer

As regards deposit taking activity of Bajaj Finance Ltd (BFL), the viewers may refer to the advertisement in the Indian Express (Mumbai Edition) and Loksatta (Pune Edition) furnished in the application form for soliciting public deposits or refer https://www.bajajfinserv.in/fixed-deposit-archives
The company is having a valid Certificate of Registration dated March 5, 1998 issued by the Reserve Bank of India under section 45 IA of the Reserve Bank of India Act, 1934. However, the RBI does not accept any responsibility or guarantee about the present position as to the financial soundness of the company or for the correctness of any of the statements or representations made or opinions expressed by the company and for repayment of deposits/discharge of the liabilities by the company.

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