Published Aug 29, 2025 4 Min Read

The Joint Declaration Form for PF is a crucial document that allows employees to correct or update their details in the Employees’ Provident Fund (EPF) database. Whether it is a name mismatch, an incorrect date of birth, or other errors, this form ensures that your EPF account reflects accurate information. Timely corrections not only simplify future transactions but also prevent delays in withdrawals and claims.


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What is a Joint Declaration Form for PF?

The Joint Declaration Form for PF is a document jointly submitted by an employee and their employer to the Employees’ Provident Fund Organisation (EPFO). It is used to correct personal or employment-related details in the EPF database. This form is essential for ensuring the accuracy of your EPF account, which directly impacts your ability to claim benefits and manage funds efficiently.


Common scenarios where the Joint Declaration Form is used include:

  • Correcting errors in your name, date of birth, or gender.
  • Updating employment details, such as date of joining or leaving.
  • Rectifying discrepancies in your Aadhaar or PAN information.

Update details through Joint Declaration Form EPF

Using the Joint Declaration Form, you can update a wide range of details in your EPF account. These include:

  • Name corrections (e.g., spelling errors).
  • Date of birth updates.
  • Gender corrections.
  • Father’s or husband’s name.
  • Date of joining or leaving the organisation.
  • Aadhaar and PAN details.
  • Marital status and nationality.

To ensure smooth processing, it is essential to attach the required supporting documents, such as Aadhaar or PAN cards, along with the form.


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EPF Joint Declaration Form PDF download

You can download the Joint Declaration Form for PF from trusted sources like the official EPFO website or through your employer. To access the form directly, visit the EPFO website or download it from verified platforms. Ensure that you only use forms from authentic sources to avoid discrepancies during submission.  


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How to fill the Joint Declaration Form for PF online

Filling the Joint Declaration Form online is a convenient option for those with an Aadhaar-linked UAN (Universal Account Number). Follow these steps:  


1. Log in to the EPFO portal using your UAN and password.

2. Navigate to the “Online Services” section and select “Joint Declaration Form.”

3. Enter the required corrections, such as name or date of birth.

4. Upload supporting documents like Aadhaar or PAN for verification.

5. Submit the form online.


This process ensures faster processing and eliminates the need for physical submission.

How to fill the Joint Declaration Form for PF offline

For individuals who prefer offline submission or do not have an Aadhaar-linked UAN, the form can be filled out and submitted manually. Here is how:


1. Download the Joint Declaration Form from the EPFO website or obtain it from your employer.

2. Fill in the required details, ensuring accuracy.

3. Attach self-attested copies of supporting documents such as Aadhaar, PAN, or birth certificate.

4. Submit the form to your employer for verification and signature.

5. Once signed, submit the form to the regional EPF office. 


Offline submissions may take slightly longer to process, but are equally effective for updating your EPF details.

Documents required for Joint Declaration Form

When submitting the Joint Declaration Form, you need to provide supporting documents to validate the requested corrections. Here is a list of commonly required documents:


For minor corrections (e.g., spelling errors):

  • Aadhaar card 
  • PAN card 

For major corrections (e.g., name change, DOB update):

  • Birth certificate
  • Passport
  • School leaving certificate
  • Driving licence


Ensure all documents are self-attested and match the details being updated in your EPF account.  


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Conclusion

Keeping your EPF account details accurate is essential for hassle-free withdrawals and claims. The Joint Declaration Form for PF simplifies the process of correcting errors, ensuring your account is up-to-date. Whether you opt for online or offline submission, timely action is crucial. 


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Frequently Asked Questions

How to get joint declaration form for PF?

The Joint Declaration Form for PF can be downloaded from the EPFO official website or obtained directly from your employer for corrections in EPF account details.  

How many days for joint declaration in EPFO?

A joint declaration for EPFO typically takes 7–10 working days to process after submission, subject to verification by the employer and EPFO authorities. 

Is employer signature mandatory on the joint declaration form?

Yes, the employer’s signature is mandatory on the Joint Declaration Form as it verifies corrections requested in the employee’s EPF details.

Why should I consider financial planning alongside EPF corrections?

While updating your EPF details is crucial, it is equally important to plan for your financial growth. Investing in a Bajaj Finance Fixed Deposit can help you earn assured returns with flexible tenures (ranging from 12 to 60 months), ensuring that your savings grow steadily. Start your investment journey today to secure a brighter financial future! Book an FD

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Disclaimer

As regards deposit taking activity of Bajaj Finance Ltd (BFL), the viewers may refer to the advertisement in the Indian Express (Mumbai Edition) and Loksatta (Pune Edition) furnished in the application form for soliciting public deposits or refer https://www.bajajfinserv.in/fixed-deposit-archives
The company is having a valid Certificate of Registration dated March 5, 1998 issued by the Reserve Bank of India under section 45 IA of the Reserve Bank of India Act, 1934. However, the RBI does not accept any responsibility or guarantee about the present position as to the financial soundness of the company or for the correctness of any of the statements or representations made or opinions expressed by the company and for repayment of deposits/discharge of the liabilities by the company.

For the FD calculator the actual returns may vary slightly if the Fixed Deposit tenure includes a leap year.