How to Make ESIC payment online & its Deadline

The ESIC payment process online involves generating an e-challan for seamless and secure ESIC contributions.
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3 min
27-January-2025

The Employees' State Insurance Corporation (ESIC) is an entity responsible for administering the Employees' State Insurance program, offering health insurance and social security benefits to workers in India. ESIC payments are made by both employers and employees, contributing a percentage of the employee's salary towards the Employee State Insurance Corporation.

The objective of the Employees’ State Insurance (ESIC) Scheme is to offer seamless services to employers and employees via its information and services portal. As part of this initiative, all filings and payments are conducted online. Employers can conveniently submit their monthly ESIC contributions through this portal. This article will thoroughly examine the process of making ESIC payments online, including the e-challan payment ESIC process.

How to register to ESIC portal?

You can register to ESIC portal by following the steps given below:

Step 1: Open the official website of ESIC.

Step 2: Next, you will see the option of 'Employer Sign-up' on the homepage, click on it.

Step 3: Enter all your basic details and click 'Submit.

Step 4: You will be registered on the ESIC portal.

How to login to ESIC portal?

Here are the steps to log in to the ESIC portal:

  • Begin by navigating to the official ESIC login website.
  • Locate and click on the 'Employer Sign-up' option, if you are an employer.
  • Enter your designated user ID and password in the provided fields.
  • Finally, click the 'Submit' button to access your ESIC account.

Applicability of ESI payments

The Employees' State Insurance (ESI) scheme in India provides social security benefits to employees in establishments with 10 or more workers (state-specific variations may apply). This scheme covers those earning up to ₹21,000 monthly (₹25,000 for persons with disabilities), offering medical, maternity, disability, and dependent benefits. Employers are responsible for contributing to the ESI for all eligible employees, which involves deducting both the employer's and employee's shares from wages and depositing these contributions with the Employees’ State Insurance Corporation (ESIC) through authorized banks like SBI.

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How to make ESIC payment? – A step-by-step online process

The ESIC payment portal can be used to complete the payment for monthly contributions or challan. You can follow the steps given below to complete the online ESIC payment procedure and check the ESIC challan status:

Step 1: Login to the ESIC portal using the user ID and password which is provided during the registration.

Step 2: Upon successful login, a page appears featuring hyperlinks beneath each module, which subsequently direct users to specific sections. You can choose the type of payment you want to make.

Step 3: The user has the option to submit the monthly contribution through the ‘Online Monthly Contribution’ option.

Step 4: Enter the employer code and captcha, and then click on ‘Search’.

Step 5: Post this the preview page will appear on the screen. To submit the monthly contribution details to ESIC, simply click on the ‘Submit’ button.

Step 6: The employer has the option to enter the contribution manually for each employee or upload an Excel file as an attachment for bulk uploading.

Step 7: Upon submission, the user can proceed to make the monthly contribution of ESIC payment through their respective bank's internet banking portal by selecting the ‘Pay Online’ option.

Step 8: After selecting the bank, click on ‘Ok’ to proceed with payment.

Step 9: Ensure that you note down the ESIC Challan number for future reference. Click ‘Continue’ to proceed with the payment.

Step 10: After the ESIC challan payment is complete, the confirmation message will be displayed on the screen.

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How to make ESIC online monthly contribution filing

To file your monthly ESIC contributions on the portal, follow these steps:

  1. Go to the 'Online Monthly Contribution Screen'.
  2. Review the details by clicking 'Preview'.
  3. Submit the contribution information to ESIC by clicking 'Submit'.
  4. Alternatively, you can manually enter each employee's contribution and upload an MS Excel file.
  5. Make the payment online through SBI internet banking.
  6. Click 'Pay Online', then 'OK' to proceed with the online payment.
  7. Note down the system-generated Challan number for your records before continuing with payment.
  8. Upon successful payment, a confirmation message will appear on the portal.

ESIC payments monthly contribution rate

The ESIC monthly contribution rate varies based on certain criteria. Presently, the employee's contribution rate stands at 1.75% of their wages, while the employer is required to contribute 4.75% of the wages paid or payable to employees in each wage period. In newly implemented areas or firms, a reduced contribution rate applies for the initial two years. During this period, employees contribute 1% of their wages, while employers contribute 3% on behalf of the employees. Employers can check the ESIC payment status to ensure contributions are accurately recorded and up to date.

How to file ESIC monthly contributions online?

Follow these steps to file your ESIC monthly contributions online:

  1. Login to the ESIC portal: Visit the ESIC official website and log in using your employer credentials.
  2. Access the contribution section: Navigate to the ‘Monthly Contributions’ option in the dashboard.
  3. Enter employee details: Upload or enter details of employees, their wages, and applicable contributions.
  4. Generate an e-challan: Verify the details and generate an e-challan payment ESIC for the total contribution amount.
  5. Complete payment: Select your preferred payment method and proceed with the ESIC challan payment online.
  6. Save the confirmation: Download the payment receipt for future reference.

This streamlined ESIC payment process ensures compliance with regulations and simplifies monthly filings.

How to download online ESIC challan?

Step-by-step guide to generating your monthly ESIC e-challan online:

Step 1: Navigate to the list of modules and select the 'Generate Challan' link.

Step 2: You'll be directed to the next page. Click on the 'View' option.

Step 3: Choose the appropriate record for payment and input the required amount.

Step 4: Click on the 'Online Option' and then the 'Submit' button.

Step 5: A confirmation message for request submission will appear. Click 'Ok' to proceed.

How to check online challan double verification on the ESIC portal?

To perform ESIC e-challan double verification on the ESIC portal, follow these steps:

Step 1: Access the 'Online Challan Double Verification' module.

Step 2: Enter the Challan number.

Step 3: Click 'Submit' and reprint the page confirming successful ESIC payment, e challan payment ESIC.

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ESIC payment due date

The due date for ESIC payment is the 15th day following the month's end. Employers must deposit the amount by this date, including ESIC challan payment online, to avoid any fines under the scheme terms.

What are the consequences of non-payment or delayed ESIC contributions?

The Corporation has the authority to impose and recoup damages at specified rates, which cannot surpass the contribution amount, for default or delayed contribution payments:

Delay duration

Rate of damages in % per annum

Less than 2 months

5%

2 to 4 months

10%

4 to 6 months

15%

6 months and above

25%


Features and benefits of ESIC online payment

The various features and benefits of ESIC online payment are given below:

  • ESIC online payment is obligatory for both employees and employers.
  • Indian citizens can conveniently make their challan payments online, eliminating the need to visit government centres.
  • Employers contribute 4.75% of wages payable to employees, while employees contribute 1.75%.
  • ESIC online payment is accessible to SBI account holders with net banking facilities.
  • This system enhancement saves time, effort, and enhances transparency.

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What are the reasons for failed transaction?

There can be multiple reasons for failed transactions. These include:

  • Shortage of funds in the bank account
  • Connectivity issues
  • Incorrect login details
  • Server issues

How to process a failed transaction?

If an ESIC challan transaction fails, follow these steps to resolve the issue:

  1. Verify transaction status: Check your bank account or payment gateway for any debits.
  2. Login to the ESIC portal: Access the portal to review your challan status.
  3. Contact support: If the payment isn’t updated, contact ESIC support or your bank for assistance.
  4. Retry payment: Generate a new challan and complete the payment using an alternate method, such as the net banking option.

Always save relevant payment and error details for reference during the resolution process.

What are the penal provisions for ESIC non-payment?

Failing to make ESIC payments on time attracts penalties. Below are the key provisions:

Penalty

Details

Interest on delayed payments

12% per annum on the outstanding contribution.

Prosecution for non-compliance

Legal action under the ESIC Act provisions.

Employers must ensure timely payments to avoid these consequences.

What are the points of returns/ reports to be submitted by the employer?

The Employer must submit the following records:

  1. Accident report
    The Notice of Accident (Form-12) should be submitted online to the concerned Branch office within 24 hours.
  2. Abstention verification report
    This report must be provided to the Branch office upon request by the Branch Manager concerning any Insured Person (IP).
  3. Attendance and wage records
    Employers must maintain and submit records, including attendance, wages, and books of accounts, for both the principal employer and the immediate employer as required by Labour Laws.

Common issues and solutions for ESIC online payment

Common issues with ESIC online payment include transaction failures, incorrect challan generation, and delays in updating the ESIC online challan status. Solutions include:

  • Transaction failures: Ensure stable internet connectivity and sufficient bank balance.
  • Incorrect challan generation: Double-check details before submission.
  • Status updates: Allow some time for the ESIC payment online payment to reflect; if delayed, contact ESIC support.

Regularly monitoring ESIC challan status helps in identifying and resolving issues promptly.

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Frequently asked questions

What is the maximum salary limit for ESI?

The maximum salary limit for ESI eligibility is Rs. 21,000 per month. Employees earning below this threshold are eligible for various benefits such as medical, sickness, maternity, and disablement benefits under the ESI scheme.

How is ESI calculated in salary?

ESI is calculated as a percentage of an employee's monthly gross salary. Both the employer and the employee contribute a specified percentage of the salary towards ESI, with the employer deducting the employee's portion from their salary.

What is the ESI Scheme?

The Employees’ State Insurance Scheme, enshrined in the Employees’ State Insurance Act, serves as a comprehensive social insurance mechanism. Its primary objective is to safeguard 'employees' as defined in the Employees’ State Insurance Act, 1948, from the adverse effects of sickness, maternity, disability, and employment-related death. Additionally, it offers medical care to insured individuals and their families.

How to check ESIC payment status?

To check ESIC payment status, follow these steps:

Step 1: Log in to the ESIC portal and navigate to the 'Payment' section.

Step 2: Enter the relevant details like Challan number or payment date.

Step 3: View the payment status and confirmation message for successful transactions.

How do I pay my ESIC amount?

To pay your ESIC (Employees' State Insurance Corporation) amount, you typically need to log in to the ESIC portal using your credentials. Navigate to the payment section and follow the instructions provided for online payment.

How much is the monthly payment of ESIC?

The ESIC has fixed the contribution rate of the employees at 0.75% of their wages and the employer's contribution at 3.25% of the wages for FY 2023-24.

What happens after the due date of ESIC?

An employer who fails to pay the contribution within the timeframe prescribed under Regulation 31 will be liable to pay simple interest at a rate of 12% per annum for each day of delay or default in payment (Regulation 31-A).

What is the deadline for ESIC payment?

The deadline for ESIC payment is the 15th of the following month. Employers must remit contributions by this date to avoid interest, penalties, and disruption in benefits for their employees.

How to do ESIC online payment?

To make an ESIC online payment, visit the ESIC portal, log in with your employer credentials, generate a challan, and pay through net banking, debit card, or credit card using the ESIC payment gateway.

What is the monthly payment of ESIC?

The monthly ESIC contribution is 4% of the employee's gross salary. Employers contribute 3.25%, while employees contribute 0.75%. This applies to employees earning a monthly salary of up to Rs. 21,000.

Are there any medical advantages that are extended by ESIC?

Yes, ESIC provides medical benefits, including comprehensive healthcare services, maternity benefits, disability payments, and hospitalisation coverage, ensuring insured employees and their dependents receive medical care and financial protection in case of illness or injury.

Do I need to pay a penalty for late ESIC payments?

Yes, employers must pay a penalty for late ESIC payments. Delayed contributions attract 12% annual interest on the unpaid amount. Additionally, employers may face legal consequences under the ESIC Act for consistent non-compliance. It is essential to make timely payments to avoid penalties and maintain compliance with ESIC regulations.

What will the employer code number?

The employer code number is a unique 17-digit identification number issued to an organisation when registering under the ESIC Scheme. This code is essential for all ESIC challan payments, filings, and correspondence. Employers can use it to access the ESIC portal, manage employee records, and ensure compliance with the scheme.

Is there any medical benefit provided by ESIC?

Yes, the ESIC provides comprehensive medical benefits to insured employees and their dependents. These include free medical treatment, hospitalisation, maternity care, and specialist consultations. Employees and their families can access these services at ESIC dispensaries, panel clinics, and hospitals, ensuring affordable healthcare for the insured under the scheme.

How does the scheme help the employees?

The Employees' State Insurance (ESI) scheme provides significant benefits to employees by offering financial and medical assistance in times of need. It ensures access to medical care for the employee and their family, provides financial support during maternity leave, offers compensation in case of disability or death due to employment-related injuries, and extends benefits to dependents of the insured person. This comprehensive social security net helps protect employees from financial hardships arising from unforeseen events.

Can employees check their PF and ESI contribution status?

Yes, employees can typically check their Provident Fund (PF) and Employees' State Insurance (ESI) contribution status online through the respective portals managed by the EPFO (Employees' Provident Fund Organisation) and ESIC. These portals usually require employees to register and log in using their Universal Account Number (UAN) for PF and their Insurance Number for ESI to view their contribution details, statements, and other relevant information.

What is the minimum employee for ESIC?

The minimum number of employees required for the applicability of the ESI scheme in India is generally 10. However, it's important to note that this threshold can vary depending on the specific state or union territory, as some regions may have different regulations regarding the minimum number of employees for ESI applicability. Therefore, it's advisable to check the specific rules applicable in your location.

Is there a way to withdraw ESI amount?

Generally, there is no provision for employees to directly withdraw the ESI amount as it functions as a social security scheme providing benefits like medical care, sick pay, and disability benefits rather than a savings fund like PF. The benefits are typically availed when the need arises, such as during illness or maternity. However, in specific situations like permanent disablement, there might be provisions for receiving certain benefits or pensions as per the scheme's regulations.

What is the minimum employee for ESIC?

The minimum number of employees required for the applicability of the ESI scheme in India is generally 10. However, it's important to note that this threshold can vary depending on the specific state or union territory, as some regions may have different regulations regarding the minimum number of employees for ESI applicability. Therefore, it's advisable to check the specific rules applicable in your location.

Will I have to pay any penalty if I fail to make the ESIC payment on time?

Yes, employers are liable to pay penalties if they fail to make the ESI payments on time. The Employees' State Insurance Corporation (ESIC) has regulations outlining the interest and penalties applicable for delayed payment of contributions. These penalties are imposed to ensure timely compliance and to protect the interests of the employees covered under the scheme.

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