ESIC Online Payment: Step-by-Step Process

Read on to know the steps to make online payment on the Employees' State Insurance Corporation ESIC portal.
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3 min
30-May-2024

The Employees' State Insurance Corporation (ESIC) is an entity responsible for administering the Employees' State Insurance program, offering health insurance and social security benefits to workers in India. ESIC payments are made by both employers and employees, contributing a percentage of the employee's salary towards the Employee State Insurance Corporation.

The objective of the Employees’ State Insurance (ESIC) Scheme is to offer seamless services to employers and employees via its information and services portal. As part of this initiative, all filings and payments are conducted online. Employers can conveniently submit their monthly ESIC contributions through this portal. This article will thoroughly examine the process of making ESIC payments online and ESIC challan payment.

ESIC payment for monthly contribution

Employers are accountable for remitting ESIC contributions for each employee and withholding the corresponding amount from their wages. These contributions, including ESIC payment, must be forwarded to the ESIC within fifteen days from the end of the relevant month. Adhering to the specified contribution rate diligently is crucial to ensure compliance with ESIC regulations. The ESIC payment online payment method simplifies this process, allowing employers to manage contributions efficiently.

How to register to ESIC portal?

You can register to ESIC portal by following the steps given below:

Step 1: Login to the ESIC portal (esic.gov.in)

Step 2: Next step is to fill in your company’s name, employer name, state, region, email address, and phone number.

Step 3: After this, you will receive the username and passport on your registered email address.

Step 4: Login to the portal, and click on ‘New Employer Registration’, and the type of unit. Following this, fill in the Employer Registration Form 1.

Step 5: Make the online payment to complete the registration.

Also, read: Central Government Health Scheme

How to make ESIC payment? – A step-by-step online process

The ESIC payment portal can be used to complete the payment for monthly contributions or challan. You can follow the steps given below to complete the online ESIC payment procedure and check the ESIC challan status:

Step 1: Login to the ESIC portal using the user ID and password which is provided during the registration.

Step 2: Upon successful login, a page appears featuring hyperlinks beneath each module, which subsequently direct users to specific sections. You can choose the type of payment you want to make.

Step 3: The user has the option to submit the monthly contribution through the ‘Online Monthly Contribution’ option.

Step 4: Enter the employer code and captcha, and then click on ‘Search’.

Step 5: Post this the preview page will appear on the screen. To submit the monthly contribution details to ESIC, simply click on the ‘Submit’ button.

Step 6: The employer has the option to enter the contribution manually for each employee or upload an Excel file as an attachment for bulk uploading.

Step 7: Upon submission, the user can proceed to make the monthly contribution of ESIC payment through their respective bank's internet banking portal by selecting the ‘Pay Online’ option.

Step 8: After selecting the bank, click on ‘Ok’ to proceed with payment.

Step 9: Ensure that you note down the ESIC Challan number for future reference. Click ‘Continue’ to proceed with the payment.

Step 10: After the ESIC challan payment is complete, the confirmation message will be displayed on the screen.

Read more: Government health insurance schemes in India

How to download online ESIC challan?

Step-by-step guide to generating your monthly ESIC e-challan online:

Step 1: Navigate to the list of modules and select the 'Generate Challan' link.

Step 2: You'll be directed to the next page. Click on the 'View' option.

Step 3: Choose the appropriate record for payment and input the required amount.

Step 4: Click on the 'Online Option' and then the 'Submit' button.

Step 5: A confirmation message for request submission will appear. Click 'Ok' to proceed.

ESIC payment due date

The due date for ESI payment is the 15th day following the month's end. Employers must deposit the amount by this date, including ESIC challan payment online, to avoid any fines under the scheme terms.

How to check online challan double verification on the ESIC portal?

To perform ESIC e-challan double verification on the ESIC portal, follow these steps:

Step 1: Access the 'Online Challan Double Verification' module.

Step 2: Enter the Challan number.

Step 3: Click 'Submit' and reprint the page confirming successful ESIC payment, e challan payment ESIC.

Read more: ESIC card download

What are the consequences of non-payment or delayed ESIC contributions?

The Corporation has the authority to impose and recoup damages at specified rates, which cannot surpass the contribution amount, for default or delayed contribution payments:

Delay duration

Rate of damages in % per annum

Less than 2 months

5%

2 to 4 months

10%

4 to 6 months

15%

6 months and above

25%


Features and benefits of ESIC online payment

The various features and benefits of ESIC online payment are given below:

  • ESIC online payment is obligatory for both employees and employers.
  • Indian citizens can conveniently make their challan payments online, eliminating the need to visit government centres.
  • Employers contribute 4.75% of wages payable to employees, while employees contribute 1.75%.
  • ESIC online payment is accessible to SBI account holders with net banking facilities.
  • This system enhancement saves time, effort, and enhances transparency.

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What are the reasons for failed transaction?

There can be multiple reasons for failed transactions. These include:

  • Shortage of funds in the bank account
  • Connectivity issues
  • Incorrect login details
  • Server issues

What are the points of returns/ reports to be submitted by the employer?

The Employer must submit the following records:

  • Accident report: The Notice of Accident (Form-12) should be submitted online to the concerned Branch office within 24 hours.
  • Abstention verification report: This report must be provided to the Branch office upon request by the Branch Manager concerning any Insured Person (IP).
  • Attendance and wage records: Employers must maintain and submit records, including attendance, wages, and books of accounts, for both the principal employer and the immediate employer as required by Labour Laws.

ESIC payments monthly contribution rate

The ESIC monthly contribution rate varies based on certain criteria. Presently, the employee's contribution rate stands at 1.75% of their wages, while the employer is required to contribute 4.75% of the wages paid or payable to employees in each wage period. In newly implemented areas or firms, a reduced contribution rate applies for the initial two years. During this period, employees contribute 1% of their wages, while employers contribute 3% on behalf of the employees. Employers can check the ESIC payment status to ensure contributions are accurately recorded and up to date.

Common issues and solutions for ESIC online payment

Common issues with ESIC online payment include transaction failures, incorrect challan generation, and delays in updating the ESIC challan status. Solutions include:

  • Transaction failures: Ensure stable internet connectivity and sufficient bank balance.
  • Incorrect challan generation: Double-check details before submission.
  • Status updates: Allow some time for the ESIC payment online payment to reflect; if delayed, contact ESIC support.

Regularly monitoring ESIC challan status helps in identifying and resolving issues promptly.

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Frequently asked questions

What is the maximum salary limit for ESI?

The maximum salary limit for ESI eligibility is Rs. 21,000 per month. Employees earning below this threshold are eligible for various benefits such as medical, sickness, maternity, and disablement benefits under the ESI scheme.

How is ESI calculated in salary?

ESI is calculated as a percentage of an employee's monthly gross salary. Both the employer and the employee contribute a specified percentage of the salary towards ESI, with the employer deducting the employee's portion from their salary.

What is the ESI Scheme?

The Employees’ State Insurance Scheme, enshrined in the Employees’ State Insurance Act, serves as a comprehensive social insurance mechanism. Its primary objective is to safeguard 'employees' as defined in the Employees’ State Insurance Act, 1948, from the adverse effects of sickness, maternity, disability, and employment-related death. Additionally, it offers medical care to insured individuals and their families.

How to check ESIC payment status?

To check ESIC payment status, follow these steps:

Step 1: Log in to the ESIC portal and navigate to the 'Payment' section.

Step 2: Enter the relevant details like Challan number or payment date.

Step 3: View the payment status and confirmation message for successful transactions.

How do I pay my ESIC amount?

To pay your ESIC (Employees' State Insurance Corporation) amount, you typically need to log in to the ESIC portal using your credentials. Navigate to the payment section and follow the instructions provided for online payment.

How much is the monthly payment of ESIC?

The ESIC has fixed the contribution rate of the employees at 0.75% of their wages and the employer's contribution at 3.25% of the wages for FY 2023-24.

What happens after the due date of ESIC?

An employer who fails to pay the contribution within the timeframe prescribed under Regulation 31 will be liable to pay simple interest at a rate of 12% per annum for each day of delay or default in payment (Regulation 31-A).

What is the deadline for ESIC payment?

The deadline for ESIC payment is the 15th of the following month. Employers must remit contributions by this date to avoid interest, penalties, and disruption in benefits for their employees.

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