ESIC Registration – Process, Benefits and Documents Required

Discover the simplified steps for completing your ESIC registration online.
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3 min
25-May-2024

The government introduced the Employee State Insurance (ESI) scheme for Indian workers, managed by the Employee State Insurance Corporation (ESIC). ESIC, an autonomous body established by law under the Ministry of Labour and Employment, Government of India, provides various benefits to covered employees, including medical care, sickness allowance, maternity benefits, disability benefits, and dependent benefits. Read this article to learn about the ESIC registration process, benefits, document requirements, and eligibility criteria for both employers and employees.

ESIC eligibility criteria for online registration

Any non-seasonal factory or establishment with more than 10 employees (20 in some states) earning a maximum basic wage/salary of Rs. 21,000 per month (Rs. 25,000 for persons with disabilities) must register with the ESIC within 15 days of becoming applicable.

Under the ESI scheme, employers contribute 3.25% of the total monthly wage payable to the employee, while employees contribute 0.75% of their monthly wage. Employees earning less than Rs. 176 per day are exempt from contributing.

Also, read: Medical insurance

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How to apply for ESIC registration?

To apply for ESIC registration, follow these steps for online ESIC registration:

  • Step 1: Log in to ESIC portal
    An employer can register on the ESIC portal by clicking on the ‘Employer Login’ option on the home screen. After clicking on the ‘Sign Up’ button on the next page, employers are required to fill in their details and submit the form.
  • Step 2: Email verification
    Upon submitting the sign-up form on the portal, the employer will receive a confirmation email sent to the registered email ID and mobile number provided during sign-up. This email will include the username and password details for registering as both an employer and an employee under the ESIC scheme.
  • Step 3: Employer registration Form 1
    Proceed by accessing the ESIC portal through the 'Employer Login' on the home screen, using the username and password provided in the email. This action will redirect to the page featuring the 'New Employer Registration' option, which you should click on. Afterward, choose the 'Type of Unit' from the dropdown menu and proceed by clicking the 'Submit' button. This action will display the 'Employer Registration – Form 1,' where the employer must input unit, employer, factory/establishment, and employee details. Upon completing the form, click the 'Submit' button.
  • Step 4: Complete the payment
    Following submission of the ESI Registration Form (Form-1), a prompt will appear on the screen for payment of advance contribution. Click on the ‘Pay Initial Contribution’ link, and the initial contribution amount will be displayed. Opt for the ‘Online’ option and click ‘Submit.’ Note the displayed ‘Challan Number’ and proceed by clicking ‘Continue.’ On the subsequent ‘Payment Gateway’ page, select the desired mode of payment and input the required amount.
  • Step 5: Registration letter
    Upon successful payment of six months advance contribution, the ESIC department sends the employer a system-generated Registration Letter (C-11) via email, containing a 17-digit Registration Number. This letter serves as valid proof of the employer's registration.

Read more: How to Download ESIC Card

Documents required for ESIC registration

As the registration process is conducted online, there is no need to submit physical documents. The documentation required during online registration includes:

  • Registration Certificate obtained under either the Factories Act or the Shops and Establishment Act.
  • Certificate of incorporation, such as Certificate of Company Registration for Partnership deed, GST certificate and Memorandum of Association and Articles of Association for companies.
  • Address proof of the establishment, which can be utility bills and rental agreement/property tax receipts.
  • List of all employees.
  • PAN Card of the business establishment and its employees
  • Compensation details of all employees
  • Cancelled cheque of the company's bank account
  • Lists of directors and shareholders
  • Attendance register of employees

Read more: Esic Card Benefites

Returns to be filed after ESIC registration

After registering with ESIC, employers must submit ESI Returns biannually. The necessary documents for filing returns include:

  • Attendance register for employees.
  • Form 6 Register.
  • Wage register.
  • Accident register for incidents occurring on business premises.
  • Monthly returns and challans.

ESIC registration is a mandatory requirement for employers with ten or more employees earning wages up to Rs. 21,000 per month. This registration ensures social security and health insurance coverage for employees and their dependents. Employers can complete the ESIC registration process online via the ESIC portal by submitting necessary documents and paying applicable fees. Employees enrolled under ESIC are eligible for a range of benefits, including medical care, sickness allowance, maternity benefits, disability benefits, and dependent benefits.

Also, read: ABHA card registration

Frequently asked questions

What is ESIC registration?
ESIC registration is a mandatory process for employers with ten or more employees earning up to Rs. 21,000 per month. It provides social security and health insurance coverage to employees and their dependents, offering various benefits such as medical care and maternity benefits.
How can I register for ESIC online?
To register for ESIC online, visit the ESIC portal, fill out the registration form, submit required documents, and pay the prescribed fees. Once registered, employers can access benefits such as medical care and maternity benefits for their employees.
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