Encumbrance Certificate Karnataka
An Encumbrance Certificate is also known as an ‘EC’ and is regarded as one of the most important documents required for validating a property title. When you are buying a property in India, an Encumbrance Certificate ensures that the property in question doesn’t have any legal dues or any monetary transactions pending such as mortgages or any uncleared debts. An Encumbrance Certificate is also proof of ownership of the property.
In November 2018 the Karnataka government launched the Kaveri Online Services portal and this portal aims to make the registration process for the procurement process of an Encumbrance Certificate as easy as possible. The portal is user friendly and allows users to seamlessly upload their property documents along with their EC application form, verifying the current owners of a property and their documents as well.
Document required for Encumbrance Certificate in Karnataka
These days the process of applying and obtaining an Encumbrance Certificate is very straightforward and you don’t need a plethora of documents either. Here is the list of documents that are required when applying for an Encumbrance Certificate.
- Encumbrance Certificate application form filled with the required details
- Attested address proof of the property for which you are applying for an Encumbrance Certificate
- A copy of all the previous deeds executed on the property such as sale deed, release deed, partition deed etc.
- Details of the property
- The registered deed number, date, book number, volume/ CD number along with the signature of the applicant affixed with the documents
- Desired period for the EC
- Encumbrance Certificate purpose
- Aadhaar Card
- Property Card (If available)
- If the application is drafted by an attorney holder, then a copy of the Power of Attorney needs to be attached as well
Process of obtaining Encumbrance Certificate in Karnataka
Here are the steps for obtaining an Encumbrance Certificate in Karnataka.
- Visit the portal on Kaveri
- If you are not a registered user then navigate to the ‘Register as New User’ section on the right side of the webpage.
- Upon being redirected to the next page a registration form will be displayed on the screen. Proceed to fill in the required details with the relevant and accurate details.
- After filling in the details enter the captcha code and click on ‘Register’.
- You will receive an activation on the email address and mobile number that you have registered in the previous form.
- Enter the activation code in the designated space and click on ‘Activate’.
- Proceed to log in with your username and you will be required to change your password.
- After logging in navigate to the ‘Services’ section and click on ‘Online Services’.
- On the next screen you will be required to select the duration of the property registration along with the relevant property details. After doing so click on ‘Send OTP to View Documents’.
- Enter the OTP sent to your registered mobile number and click on ‘View Documents’ to either view or download your Encumbrance Certificate.
- To download the EC, you will need to checkmark the ‘Check to apply for digitally signed EC’ and click on ‘View Document’.
- A PDF document will be displayed which consists of your EC. Click on ‘Proceed’.
- Click on the ‘Proceed’ button to download the PDF and pay the application fees.
- Choose your desired payment method and make the payment.
- Click on ‘Refresh Payment Status’.
Steps to get EC offline in Karnataka
In case you do not have the means to obtain the EC online in Karnataka via the Kaveri portal then you can even use this offline method. Here are the steps to do so:
- 1 Visit your nearest sub-registrar’s office to obtain a Form 22
- 2 Fill in the required details in Form 22 and attach it along with a Rs 2 non-judicial stamp on the application form
- 3 Attach the related documents such as the property address, the purpose for which the Encumbrance Certificate is required, property survey number, location of the property, the period for which the EC is required, accurate details of the property such as measurements and boundaries
- 4 KYC proof and residence proof such as Aadhaar card etc. is to be enclosed along with the application form
- 5 Submit the forms at the sub-registrar’s office and pay the prescribed amount of fee. The fee for the Encumbrance Certificate depends on the number of years for which you need the EC
Procedure to check status of your EC Application online
- 1 Visit the portal on Kaveri
- 2 Log in to the portal with your username and password
- 3 Navigate to the ‘Service Type’ section and click on ‘Online EC Application’
- 4 If your Encumbrance Certificate is available, it will be displayed on the screen and you will be able to download it if not you can check back again using the same method
Fees & charges for Karnataka EC online
Here are the charges that you are required to pay when applying for an Online EC in Karnataka.
Search for the first year
Search for every subsequent year
How to update an Encumbrance Certificate in Karnataka?
It is advisable to thoroughly examine the documents and details that you are submitting when applying for an Encumbrance Certificate. To change any inaccuracies that you may find you need to apply for a rectification deed and submit it at your sub-registrar’s office.
It is important to note that a rectification deed can only help with correcting clerical errors that you may find in your Encumbrance Certificate and cannot be used to make any changes in the original documents and the same errors will be carried forward to your EC which will display incorrect details hence it is in your best interest to examine the details you are submitting.
Why is Encumbrance Certificate in Karnataka Important
An Encumbrance Certificate (EC) is a crucial document in the context of property transactions and ownership in Karnataka, as well as in other parts of India. Its importance lies in several key aspects:
1. Property ownership verification:
The EC serves as a document that verifies the ownership of a property. It provides information about the title deeds and transactions related to the property, helping potential buyers or interested parties confirm the legitimacy of the ownership.
2. Legal validity:
When you are involved in buying or selling a property, it is essential to ensure that the property has a clear and marketable title. The EC acts as a legal document that confirms the property's ownership and highlights any encumbrances or charges on the property.
3. Transaction security:
For property buyers, an Encumbrance Certificate ensures that the property is free from any legal or monetary liabilities. It offers a level of security to the buyer, assuring them that the property does not have any pending dues, mortgages, or legal issues that might affect the transaction.
4. Loan processing:
If you are applying for a home loan in Karnataka, most financial institutions require an Encumbrance Certificate as part of the documentation process. The certificate provides the lender with a clear history of the property, assuring them of the property's marketable title and making the loan approval process smoother.
5. Preventing fraudulent transactions:
The EC helps prevent fraudulent transactions by providing a transparent record of property transactions. It ensures that the property being transacted is free from any legal disputes or encumbrances that might negatively impact the buyer.
6. Inheritance and succession:
In cases of property inheritance or succession, an Encumbrance Certificate helps establish a clear chain of ownership. It is particularly important when transferring property rights from one generation to the next or between family members.
7. Government records:
The EC is maintained by the government authorities, and any transactions related to the property are recorded in this document. It serves as an official record of all financial and legal transactions involving the property, contributing to the transparency and accountability of property dealings.
8. Resale value:
When selling a property, having a clean Encumbrance Certificate enhances the property's resale value. Prospective buyers are more likely to be interested in a property with a clear title and a documented history of ownership.
Frequently asked questions
- Visit the portal on Kaveri
- Register yourself on the online portal and then login with the same
- Fill out the required application form and submit the form along with the property and KYC details
- Provide the OTP that you will receive on your registered mobile number
- Pay the prescribed application fees
- Click on ‘View Document’ to view or download the EC when it is available
Once you have applied for the EC on the Kaveri portal you can log in to the portal with your username and password and view your EC under the ‘Online EC Application’ section.
Yes, an EC is mandatory when purchasing a plot or flat in Karnataka.
The cost of the application fees for an EC in Karnataka is Rs. 5 and the search cost for the first year is Rs. 30 and Rs. 10 for the subsequent years.
An EC is processed within 2-3 working days.