EPF Payment

Learn how to make EPF payment online.
EPF Payment
4 mins
22 March 2024

Employee Provident Fund (EPF) is a social security scheme that aims to provide financial stability to employees after retirement. These funds are managed by the Employees' Provident Fund Organisation (EPFO) to ensure transparency and compliance.

Both employers and employees contribute a certain percentage of the employee's basic salary to the EPF account. The accumulated amount serves as a retirement corpus, ensuring financial support during the post-employment phase. EPF contributions are mandatory for employees in organisations covered by the EPF Act.
While the EPF provides a structured way to save for your future, it's important to proactively manage your finances for optimal financial security. Fixed deposit (FD) offer guaranteed returns and flexible tenures. Consider opening an FD alongside your EPF contributions to take greater control of your financial goals and build a more robust savings plan.

What is an EPF payment?

While both the employer and employee contribute to the PF account, the responsibility of payment lies with the registered employer under the PF Act. Since September 2015, all organisation are required to make EPF payments online. Employers can make online PF payments on the EPFO website or through an authorised bank website, provided the bank allows direct payments through their online platform. This process ensures a streamlined and digital approach to PF payments, enhancing efficiency and compliance.
Much like the ease of managing your EPF contributions online, financial institutions like Bajaj Finance offer online platforms for tracking, and managing their fixed deposits (FD).

Benefits of Contributing to EPF

Benefit

Description

Tax deductions

Employee contributions under Section 80C are tax-deductible. Interest earned is also tax-free, even on dormant accounts over 3 years old.

Lifelong pension

Employers contribute 8.33% of their portion of the 12% to the Employees' Pension Scheme (EPS). 10 years of membership guarantees a pension for life.

Insurance

The Employees Deposit Linked Insurance (EDLI) Scheme provides a lump-sum payout to nominees in the case of the employee's death during their service period.

Premature withdrawal

Partial withdrawals are allowed after 5-10 years of service for specific needs like medical emergencies, home loans, or unemployment.

Death

In the case of the employee's death, the full EPF balance is given to the designated nominee, providing financial support.

Easy access

Employees can manage their PF account online using their Universal Account Number (UAN) and easily transfer accounts when switching jobs.

 

Steps to make EPFO payment online

  1. Visit official EPFO portal and log in using your Electronic Challan cum Return (ECR) credentials.
  2. Check that details such as establishment ID, name, address, and exemption status are accurate.
  3. Navigate to the 'Payment' dropdown and select 'ECR upload.'
  4. Select 'Wage Month,' 'Salary Disbursal Date,' ‘Rate of Contribution,’ and upload the ECR text file.
  5. The uploaded ECR file will undergo validation at predefined conditions.
  6. If successful, 'File Validation Successful' will appear on the screen.
  7. If the file doesn't pass validation, correct ECR text file and upload it again.
  8. The generated TRRN will appear; click the 'Verify' option on the page.
  9. Click on 'Prepare Challan' to generate the ECR summary sheet.
  10. Enter the Admin/Inspection charges and click 'Generate Challan' Button.
  11. After verifying the challan amount, click 'Finalize.'
  12. Click 'Pay' against the relevant TRRN.
  13. Choose 'Online' as the payment mode and select a bank from the dropdown menu. Click 'Continue.'
  14. You will be redirected to your bank’s internet login page. Log in and complete the payment.
  15. The transaction will be updated on the EPFO Portal.
  16. EPFO will provide confirmation of the payment against the TRRN number.

Monthly EPF Payment; Employer and Employee

Both the employee and employer contribute equally to the Employee Provident Fund (EPF). The contribution amount is calculated using the employee's basic salary and dearness allowance. Typically, the PF contribution rate is 12% of the basic salary. Here's a breakdown:

1. Employee's EPF contribution

  • Each month, 12% of the employee's basic salary + dearness allowance is deducted as their EPF contribution.
  • This full amount is deposited into the employee's EPF account.

2. Employer's EPF contribution

  • The employer also contributes 12% of the employee's basic salary to the EPF.
  • However, the employer's contribution is further divided into:
    • A portion goes to the Employee Pension Scheme (EPS)
    • The remaining amount goes directly to the EPF

3. Making online PF payments

  • The Indian government requires businesses to make provident fund payments online.
  • This can be done through the EPFO website or an approved bank's website.
  • Employers must either register an account or use their existing net banking service with the approved bank.

Deadlines for EPF payment

The due date for depositing Provident Fund (PF) contributions from employees’ salaries is on or before the 15th of the following month.

Late payment penalty in EPF

Delay

Interest rate

Up to 2 months

5% per annum

2 - 4 months

10% per annum

4 - 6 months

15% per annum

More than 6 months

25% per annum


Objectives of EPF

  • Effectively manage the provident fund of government, public, and private sector employees, providing financial support in their retirement.
  • Mandate contributions from both employers and employees to encourage savings mobilisation.
  • Strive to generate maximum returns on investments, benefiting the members of the Employee Provident Fund.
  • Focus on activities that contribute to providing social security to the members of the fund.

Conclusion

Employees’ Provident Fund Organisation (EPFO) portal provides a convenient and secure way to make EPF payments online. By following the simple steps outline one can easily make payments online. The portal also offers a range of other services, such as checking your EPF balance, downloading your EPF passbook, and more.

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Frequently asked questions

What is the UAN number?

The UAN (Universal Account Number) is a unique 12 identification number assigned to every employee contributing to the Employee Provident Fund (EPF) in India.

Is it true that both the employee and the company payments to my EPF account are tax-free?

Your employer's contribution to your EPF is exempt from taxes, and your own contribution qualifies for tax deduction under Section 80C of the Income Tax Act.

Can an employee continue as a PF member even after he retires?

Yes, an employee can continue as a PF member even after they retire. If they keep working after reaching the retirement age, they can keep their PF membership until they withdraw their PF dues.

How can I check my EPF payment?

You can check your EPF balance by sending an SMS to 7738299899 or by giving a missed call to 9966044425.

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Disclaimer

As regards deposit taking activity of Bajaj Finance Ltd (BFL), the viewers may refer to the advertisement in the Indian Express (Mumbai Edition) and Loksatta (Pune Edition) furnished in the application form for soliciting public deposits or refer https://www.bajajfinserv.in/fixed-deposit-archives
The company is having a valid Certificate of Registration dated March 5, 1998 issued by the Reserve Bank of India under section 45 IA of the Reserve Bank of India Act, 1934. However, the RBI does not accept any responsibility or guarantee about the present position as to the financial soundness of the company or for the correctness of any of the statements or representations made or opinions expressed by the company and for repayment of deposits/discharge of the liabilities by the company.

For the FD calculator the actual returns may vary slightly if the Fixed Deposit tenure includes a leap year.