2 min read
25 May 2021

Today, technology plays a crucial role in improving the efficiency of any business. For starters, it allows your business to increase output to match the demands of the market. This boosts the sales revenue of your business. Efficient use of technology in the workplace also increases productivity and makes your enterprise a cost-effective operation.

Take a look at 5 ways in which you can use technology to increase the efficiency of your business:

1. Using the right technology

Before settling on software or equipment, review the various options available to you. Whether you choose to go in for equipment financing or machinery upgrade to manufacture goods faster and more efficiently or invest in office software, it is important that you make a wise decision.

Calculate the cost and benefit that each technological resource has to offer your business. Compare the options and buy one that suits your nature of work while giving you maximum returns on your investment.

2. Adopting automation tools

  • Automation tools help increase the speed at which your production line operates. As a result, you can produce more in a shorter time span
  • Automating business processes such as accounting or office administration can eliminate the need for too many employees on your payroll, and help you cut down on costs
  • Automation tools also eliminate errors that are sure to occur when work is done manually. As a result, your business’ efficiency improves
  • But, do bear in mind that machinery or software come with one-time installation and training costs. Apart from this, you also have to spend money on maintenance, upgrade and upkeep, depending on the technology

3. Use technology selectively

  • It is important to use technology selectively, only in the areas that require speed and automation
  • Complete dependence on technology can bring your business to a halt in case of power cuts or machinery breaking down, and may also cost you more than you can afford

Additional Read: Should You Renovate Your Office or Build a New One?

4. Installing free applications

  • There are many free applications available online that you can make use of. These applications are customised for various industries. Adopting these programs will help you harness the power of technology while keeping costs low
  • These apps and programs can help you increase the speed and ease of doing certain tasks. For example, a free payment tracking software can alert you about all payment due in a timely fashion. This keeps your working capital robust, while eliminating the need for an extra employee dedicated to this purpose

5. Telecommuting and teleconferencing systems

  • If you have employees in several cities or your employees work from home, telecommuting systems can help various teams collaborate and communicate effectively
  • It also allows you to review the work done at each stage, tasks completed and time spent on each task. It also fuels better collaboration, communication and helps your staff get organised
  • Some examples of such systems are Zoho, Trello and Asana
  • You can also invest in a teleconferencing system to ensure seamless communication with employees, clients and vendors. They mimic face-to-face interactions and allow you to get the job done without wasting any time, no matter where your business is based. Pick a system that allows for video conferencing as well for best results

It is important for you to research and find out which technology can boost your business in the most effective manner. Once you determine all the technological help that your business needs, you may find that it can be expensive. Don't worry, because you can use a business loan to finance it easily. The leather manufacturing was keen to buy most of his machines as he wanted to strengthen his books for a capital infusion in the form of a machinery loan.

While these five questions are sure to have helped you, the final decision depends on the cost and need of advanced equipment for your business.

Additional read: 4 winning marketing techniques for your spice business

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