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Form 16 is a TDS certificate issued by your employer that records your annual salary, exemptions, deductions, and tax deducted at source. It is mandatory for filing your income tax return and widely accepted as income proof for loan applications.
This page covers:
- Latest updates for FY 2024-25 — standard deduction increased to Rs. 75,000
- What Form 16 is and its two parts — Part A and Part B
- Step-by-step process to download Form 16 from the TRACES portal
- Deadline for issuing Form 16 — 15 June 2025
- ITR filing deadline — extended to 16 September 2025
- Difference between Form 16, Form 16A, and Form 16B
- Who is eligible to receive Form 16 and when
- Why Form 16 is required — for ITR, loans, and employment verification
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Latest updates on Form 16 for FY 2024-25
Changes to Form 16 for FY 2024-25
For those under the new tax regime, the standard deduction has increased to Rs. 75,000. A higher deduction for employer NPS contributions will now appear on Form 16. Tax deducted or collected on other declared incomes or expenses (via Form 12BBA) will also be shown, providing a clearer picture of your overall salary structure.
Deadline for issuing Form 16
Employers were required to issue Form 16 by 15 June 2025. Delays attract a fine of Rs. 100 per day beyond this deadline.
ITR filing deadline extension
The ITR deadline for FY 2024-25 has been extended to 16 September 2025.
What to do if you have not received Form 16
Ask your employer directly. If unavailable, you can still file your ITR using pay slips, Form 26AS, and the Annual Information Statement (AIS) from the Income Tax portal.
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What is Form 16?
Form 16 is an official TDS certificate issued under the Income Tax Act by an employer to a salaried employee. It records the total salary paid, all tax deductions claimed, and the tax deducted at source (TDS) deposited with the government during a financial year. It is the primary document for ITR filing and serves as proof of income for loans and employment verification.
The form is divided into two parts:
Part A of Form 16
Part A covers the TDS summary for the financial year. It is generated directly by the employer from the TRACES portal and must be verified before issue. If you worked with more than one employer in the same financial year, each employer issues a separate Part A covering their employment period.
Part A includes:
- Name and address of the employer
- PAN and TAN of the employer
- Your PAN
- Quarterly summary of salary paid
- Quarterly summary of TDS deducted and deposited
Part B of Form 16
Part B is a detailed breakdown of your salary structure, exemptions, and deductions. It is prepared by your employer and is unique to each employee. Collect Part B from each employer if you changed jobs during the year.
Part B includes:
- Basic pay, allowances, and Section 10 exemptions (HRA, LTA)
- Life insurance and PPF deductions under Section 80C
- Pension contributions under Sections 80CCC, 80CCD(1), 80CCD(1B), 80CCD(2)
- Health insurance under Section 80D
- Education loan interest under Section 80E
- Donations under Section 80G and savings interest under Section 80TTA
- Total tax calculated, surcharge, cess, and any Section 89 relief claimed
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How to download Form 16 online — step-by-step for 2025
- Collect the required information: Keep your PAN, the financial year needed, and your employer's details ready before starting.
- Visit the TRACES website: Go to https://www.tdscpc.gov.in/ — the official TDS Reconciliation Analysis and Correction Enabling System portal.
- Log in or register: Log in using your existing credentials. If you do not have an account, register using your PAN, date of birth, and other required details.
- Navigate to Form 16: After logging in, click the 'Downloads' tab and select 'Form 16'.
- Enter the financial year: Provide the financial year (e.g., 2024-25 for AY 2025-26), your PAN, and other details as required. Double-check for accuracy.
- Download: Click 'Submit'. The portal will generate Form 16 and display a download link. Click to download the PDF.
- Save and print: Save the file securely. Print a copy for your records — it is required for ITR filing and for home loan applications.
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What is the difference between Form 16, Form 16A, and Form 16B?
| Particulars | Form 16 | Form 16A | Form 16B |
|---|---|---|---|
| Purpose | TDS certificate for salary income | TDS certificate for non-salary income | TDS certificate for property sale |
| Issued by | Employer | Banks and financial bodies | Buyer of the property |
| Covers | Salary | Interest, rent, commission | Sale of land or building |
| Frequency | Annually | Quarterly | Per transaction |
| When required | If salary crosses the exemption limit | If TDS applicable on other income | If property sale exceeds Rs. 50 lakh |
| TDS rate | Based on income slab | As per income type and section | 1% of sale amount or stamp value |
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When will Form 16 be available for FY 2024-25 (AY 2025-26)?
For FY 2024-25, employers must issue Form 16 by 15 June 2025. This applies to all employees whose salary had TDS deducted between April 2024 and March 2025. If your employer fails to issue it by the due date, they face a penalty of Rs. 100 per day. If you worked with more than one company during the year, you should receive a separate Form 16 from each employer. Always follow up if you have not received it by mid-June.
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What are the eligibility criteria for Form 16?
Form 16 is issued to salaried employees whose income exceeds the basic exemption limit, making them liable to pay income tax. Employers must deduct TDS from such employees and issue Form 16. If your salary is below the taxable threshold, your employer is not obligated to deduct tax or issue the form — though many companies provide it as a good practice.
Even if you are no longer employed with a company, you are entitled to receive Form 16 for the period in which TDS was deducted from your salary.
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Why is Form 16 required?
- Proof of income: Evidence of salary earned during the financial year
- Tax compliance: Confirms TDS was deducted and deposited correctly on your behalf
- ITR filing: Provides exact details required to calculate tax liability and file returns accurately
- Claiming deductions: Part B details all deductions under Chapter VI-A for accurate computation
- Loan applications: Banks and lenders require Form 16 to verify income before approving home loans, credit cards, or other financial products
- Employment verification: Organisations use it for background checks to confirm employment and annual income
Form 16 is one of the first documents a lender will ask for when you apply for a home loan. Bajaj Housing Finance offers home loans from 7.25% p.a.* p.a.* with amounts up to Rs. Rs. 15 Crore* and tenures up to 32 years years. Check your eligibility today.
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Benefits of digital Form 16
With Form 16 now being generated directly through the TRACES portal by the Income Tax Department, there are several benefits:
- More accurate data: Since the data is sourced directly from government records, it reduces the chances of human errors or mismatches.
- Simpler ITR filing: Information from the digital Form 16 can be auto-filled when filing returns, making the process quicker and less prone to mistakes.
- Faster refunds: Because the information is clean and structured, refunds are processed more efficiently.
- Greater data security: Digital Form 16s are stored securely and encrypted, protecting your personal financial details.
- Convenient for job switchers: Employees who’ve changed jobs during the year can collect and upload multiple Form 16s in digital format without hassles.
- Environment-friendly: The shift to digital documents means fewer printed forms and reduced paper usage, which helps the environment.
This new format makes tax compliance smoother and more transparent for both employers and employees, ensuring fewer delays and better service from the income tax system.
Points to be noted while checking Form 16
After receiving your Form 16, you must go through it thoroughly to check for errors. Here are key things to verify:
- Confirm your name, PAN, and salary figures are correct.
- Make sure the TDS deducted matches what is shown in your payslips and Form 26AS.
- Check that exemptions (like HRA) and deductions (like under Section 80C, 80D) are reported correctly.
- Verify that income under ‘Other Sources’ is accurately recorded if declared.
If you spot any mistakes, contact your HR or finance team immediately. The employer will need to correct the error by filing a revised TDS return. Once that’s done, they will issue a corrected version of Form 16.
Also, ensure that the digital signature on your Form 16 is valid. An invalid or missing signature can lead to issues when filing your return. Always download and store your Form 16 safely for future reference, even after filing your ITR.
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About Form 16
What should you do if your employer has not issued Form 16?
Follow up immediately in writing after 15 June. You can still file your ITR using pay slips, Form 26AS, and the Annual Information Statement (AIS) on the Income Tax portal. Your employer is liable for a penalty of Rs. 100 per day for delays beyond 15 June.
Can you download Form 16 directly without your employer?
As an employee, you can log in to the TRACES portal using your PAN and access your TDS details. However, the official Form 16 certificate must be generated and digitally signed by your employer from the TRACES portal. If your employer has already uploaded and issued it, you may be able to
download it from your TRACES account or your employer's HR portal.
Is Form 16 required if your income is below the taxable limit?
If no TDS has been deducted because your income is below the exemption limit, your employer is not legally required to issue Form 16. However, you can request it as income proof. Salary slips, bank statements, and Form 26AS are accepted as alternative documents.
How many years of Form 16 should you keep?
Keep Form 16 for at least 6 years, as the Income Tax Department can reopen assessments for up to 6 years in most cases. For high-value cases the limit can extend to 10 years. Store both digital and printed copies securely.
About Form 16
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