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GSTR-4 Online Filing, Format, Rules and Due Date: A Complete Guide

  • Highlights

  • Taxpayers under the GST Composition Scheme need to file GSTR 4

  • GSTR 4 needs to be filed quarterly

  • GSTR 4 online filing is possible through the GST portal

  • Crossing the GSTR 4 due date attracts a penalty of Rs. 200/ day

GST was introduced to amplify transparency and uniformity in taxation and the impact of GST has been nothing short of exemplary. GST registration and GST return filing procedures have made filing taxes easier than ever, helping the business sector greatly. Moreover, as a taxpayer, calculating taxes is extremely easy now, as you only need to know how to calculate GST. This is because this one, comprehensive tax has absorbed several others. As a result, there is a limited possibility of you making mistakes too.

In order to comply with GST requirements, various forms have been created to help taxpayers like you. One such form is the GSTR 4 form. Read this guide to understand all that there is to this form.

Understanding form GSTR 4

Every taxpayer who has opted for the Composition Scheme under the GST regime needs to file form GSTR 4. This composition scheme allows you to pay GST according to a fixed turnover rate instead of the regular GST deadlines. This means while a regular taxpayer provides 3 monthly returns, a composition taxpayer hands over only one, that is GSTR 4. The GSTR 4 form needs to be filed quarterly, on the 18th of last month in the quarter.

Further, as a taxpayer under the composition scheme, annual return GSTR-9A will need to be filed on or before the 31st of December in the succeeding financial year.

Eligibility criteria for GST’s Composition Scheme

In order to opt for this composition scheme your turnover needs to be below Rs.1 crore. If you reside in Himachal Pradesh or the North-Eastern states, your turnover needs to be below Rs.75 lakh. In order to calculate the turnover, all businesses registered under the same PAN must be taken into consideration or the composition scheme cannot be opted for. However, there are certain persons that cannot opt for the composition scheme. The list of these restricted persons includes any supplier other than those related to restaurant businesses, a regular or non-resident taxable person, any business that supplies goods using an e-commerce operator, tobacco and paan masala manufacturers, and ice-cream manufacturers.

You will also need to ensure all notice boards at your business address mention ‘composition taxable person’. This same phrase also needs to be mentioned on every bill of supply that you issue. If you are a supplier of goods, you can provide services only to the limit of Rs.5 lakh. You also can’t supply GST-exempted goods or indulge in inter-state goods supply. Further, you will not be able to claim Input Tax Credit. You will also need to pay the regular tax rate for any transactions that can be categorised under the Reverse Charge Mechanism.

What is the GSTR 4 format?

You will need to show the total value of your supplies in the GSTR 4. This will be specific to the period that you are filing for. Further, you will need to pay tax at the composition rate. You will also have to enter purchase details at invoice level for purchases from regular taxpayers. These purchase details will be automatically updated in GSTR 4 A, which in turn draws from the GSTR 1 form that has already been submitted.

Here are the 13 components that make up the GSTR 4 form.
1. The GSTIN of the person filing the return. This is auto-populated.
2. Name of the taxpayer. This is also auto-populated once you sign in to the portal.
3. Details of the total turnover of the previous financial year will need to be filled once by you. Thereon, this field will be automatically auto-populated with the closing balance for each succeeding form.
4. Details of inward supplies including those that are eligible for reverse charge.
This includes the following:
- Inward supplies from unregistered persons
- Inward supplies from registered suppliers (attracting reverse charge)
- Inward supplies from registered suppliers (other than reverse charge)
- Import of services (subject to reverse charge)
5. Any revisions to inward supply details, including credit and debit notes, stated in returns for a previous tax period.
6. Taxes on outward supplies made, including advance and goods returned, during the tax period you’re filing returns for.
7. Any revisions to outward supplies details mentioned in previous GSTR 4 returns, for earlier tax periods.
8. Any advances that you have paid for reverse charge supplies are to be listed in this section. Also, any taxes paid on advances that you paid earlier but received the invoice for only now, should be mentioned here.
9. Any received TDS credit. This table will require details such as GSTIN of the deductor, TDS amount and the gross invoice value.
10. Total tax liability and tax payment made with segregation according under heads of cess, CGST, SGST, IGST, and UTGST.
11. Any payable or paid interest and late fees (including details of the same).
12. For excess taxes paid by you in the past, refund claims can be made in this section. You can claim a refund under the sections of tax, interest, penalty, fees, and others.
13. All payments made in cash, including payment of tax, interest and late fee are to be listed here.

GSTR 4 online filing process and steps

Just like other GSTR forms such as GSTR 1 and GSTR 3B, you can file GSTR 4 returns online.
GSTR 4 online filing can be done on the official GST portal through these steps:

- Login to the GST portal with your email id and password

Additional Read: GST Return Filing Process Explained



- Click on ‘Services’, go to ‘Returns’ and select ‘Returns Dashboard’
- Select the financial year and the period of filing
- Click on ‘Prepare Online’ under ‘Quarterly Return GSTR 4’



- Upon doing so, you will get a list of questions to show the relevant sections of the GSTR returns, which you need to answer in ‘Yes’ or ‘No’. Then, click ‘Next’
- Note that only sections for which you chose ‘Yes’ are displayed. Key in the details for the applicable tax period for each of the sections displayed













- Next click on ‘Preview’ to view the submitted details and download PDF of the summary of the details entered
- Click on ‘Proceed to File’ for calculating the applicable tax, interest and late fee



- Click ‘Table 10 and 11’ to pay the tax, interest and late fee



- You can file returns with either of these two options: ‘File GSTR 4 with Digital Signature Certificate (DSC)’ or ‘File GSTR with Electronic Verification Code (EVC)’
- Once done, a success message is displayed with the Acknowledgement Reference Number (ARN). At the same time, a confirmation message is sent to your registered mobile number and email and the status of your filing on the dashboard is changed to ‘Filed’



- GSTR online filing can also be done through other software where you can import data directly to the relevant columns.

Filing GSTR 4 online: What you need to keep in mind

Here are a few points to remember while filing your GSTR 4.
1. If your GSTR 4 is not filed by the due date, you are liable to pay a late fee of Rs.50 per day post the GSTR 4 due date or Rs.20 per day in case of a nil return, up to a total of Rs.5,000.
2. If you miss filing your GSTR 4 for a particular quarter, you will not be able to file GSTR 4 for the next quarter.
3. You can use a third-party software to file GSTR 4.
4. You will not be allowed to revise your GSTR 4 form in the same return. Thus, it is important to double-check your form before submission. You can only make revisions when filing the GSTR 4 for the next quarter.

Fee and penalty for late GSTR 4 online filing

Note that you need to pay a penalty of Rs. 200 per day if you fail to file GSTR 4 within the due date. The maximum fee that can be charged is Rs. 5000. Also, if you don’t file GSTR 4 of one quarter, you can’t file it for the next quarter as well. So, it’s essential to submit your GSTR 4 returns within the stipulated period for each quarter.

With the interim budget increasing the minimum threshold for enrolling in the composition scheme from the earlier Rs. 1 crore to Rs. 1.5 crore, more business entities can opt for this scheme and the number of GSTR 4 filings is expected to go up in the coming days.

Additional Read: What is GST?

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