GSTIN: Meaning, Format, GST Number Search Online, and Verification

The GSTIN number format consists of 15 characters, with each section representing specific information about the registered taxpayer. Understanding the GSTIN number format helps you identify the state of registration, the linked PAN, the registration sequence, and the verification code.

• Check that the GSTIN contains exactly 15 characters.
• Verify that the first two digits represent the correct state or Union Territory code (for example, Rajasthan is 08).
• Confirm that the next 10 characters match the business or individual's PAN linked to the GSTIN.
• Check that the 13th character indicates the registration number for businesses with multiple GST registrations under the same PAN.
• Verify that the last two characters are the system-generated alphanumeric check code used to validate the GSTIN.

Steps to check the authenticity of a GST number

If you are unsure about the GST number provided in an application, you can verify it using the firm’s PAN (if available). In the example above, the firm's PAN is ABCDE9999F (this is shown in the 3rd to 12th digits of the GST number).

You can also check the GST number online by following these steps:

• Visit https://www.gst.gov.in/
• Click on the 'Search Taxpayers' tab
• Choose to search by either 'GST' or 'PAN' 
• Enter the GST number or PAN and click the 'Search' button
• If the GST or PAN is correct, it will display all the firm’s details, which you can verify 

To run your business legally in India, you need a GSTIN number if your annual turnover is more than Rs. 40 lakh (or Rs. 10 lakh for Northeast states). Registering for GST and getting a GSTIN helps you avoid fines and penalties.

Here are some reasons why you should know how to get a GST number online.

1. Filing GST returns

You need a GST number to file GST returns, which are regular reports of your business transactions and tax amounts. Filing these returns is required for every GST-registered person, even if there's no business activity or tax due for a certain period.

2. Claiming back GST paid (Input tax credit)

A GST number is also needed to claim back the GST you've paid on business purchases (input tax credit). You can only claim this if the supplier has recorded the invoice details on the GST portal and included your GST number on the invoice.

3. Avoiding fines

Having a GST number is important to avoid fines for not following GST rules. If you need to register for GST but don't, you could be fined 10% of the tax owed or Rs. 10,000, whichever is higher. Also, if you collect GST from customers but don't pay it to the government, you could be fined 100% of the tax amount. Not having a GST number could also affect your chances of getting a business loan.

Additional read: How to calculate GST

Registering for GST and obtaining a GSTIN is free of cost. There are two ways for taxpayers to register under the GST system:

• Register online on the GST portal.
• Visit the GST Seva Kendra set up by the Government of India.

Applying online is the easier option. You can follow these steps to do so:

• Log on to official GST Portal , click on the ‘services’ tab, hover over ‘registration’, and then click on ‘New Registration’.
• Once the page refreshes, select ‘New Registration’ and fill the form with the details carefully. Take care to enter information in all the fields marked with a red dot because providing this information is compulsory. Also, enter your email ID and phone number as you will receive an OTP on both.
• Once filled, click on ‘Proceed’. Next, enter the OTPs that you have received on your email ID and phone number. You have a window of 10 minutes to do so, after which the OTP expires and must be regenerated.
• The screen will then display a TRN or Temporary Reference Number. Note this, and then go back to the home page, click on the ‘services’ tab, hover over ‘registration’, and then click on ‘New Registration’.
• This time, when the form is presented to you, click on ‘Temporary Reference Number’ instead of ‘New Registration’. Enter the TRN and the CAPTCHA code, as well as a new OTP that the system generates.
• Once you are directed to the ‘My Saved Application’ page, you will be able to access a form that you must fill and submit within 15 days. The form has 10 sections, so once you open it, be sure to fill in details in each section and affix scanned copies of your bank account number, IFSC code, proof of business incorporation, etc.
• Next, fill out the enrolment form. Once again, take care to provide information for all fields that are marked mandatory. Then, click on ‘Save and continue’. Similarly, fill in details that are mandatory as listed under the ‘businesses and ‘Promoters/ partners’ tab while providing proof of constitution.
• Lastly, provide information under the ‘authorised signatories’ section. If you are keen on e-signing the form, make sure to use the signatory’s mobile number and email ID. Similarly, to sign via DSC, ensure that the signatory’s PAN is linked with DSC.
• Then, continue to fill the rest of the tabs, namely ‘primary place of business’, ‘goods and services’, ‘Bank accounts’, etc. using data from relevant documents such as the first page of a passbook or bank statement and proof of primary place of business.
• An important aspect is to sign your application via e-signing, DSC or EVC digitally. This is compulsory for companies and LLPs, and the signature of the authorised signatory, as stated in the registration form, must be used. You can then submit your application.
• You will receive an Application Reference Number or ARN on your mobile number and email ID shortly after to help you track your application.
• Once the GST officer approves the application, you will be assigned a unique GSTIN for your business. You will receive a notification via email and text message. You will also receive a temporary username and password that you can use to log in. Once you do, click on ‘First Time Login’ to create your username and set a new password.
• After three to five days have passed, you can download your registration certificate by navigating to the ‘services’ tab. Click on ‘user services’ and then on ‘view or download certificates’ to do so.
   

There is a two-step verification process for businesses to complete the GST registration. Once the GST officer approves the application, you will be assigned a unique GSTIN for your business.

Obtaining a GSTIN (Goods and Services Tax Identification Number) is free of cost. The government does not charge any fees for GST registration, which can be done online through the official GST portal. However, businesses may incur costs if they choose to hire professionals or consultants to assist with the registration process, as these services might involve fees. While the registration itself is free, maintaining compliance with GST regulations may require ongoing costs related to filing returns, accounting, and auditing, depending on the size and nature of the business.

Checking the validity of a GST number (GSTIN) is a simple process that ensures the authenticity of businesses. Here's how you can do it:

• Visit the GST Portal: Go to the official GST website.
• Navigate to Search Taxpayer: Click on the "Search Taxpayer" option under the "Search" tab.
• Enter GSTIN: Input the 15-digit GSTIN in the search box.
• Submit: Click on the "Search" button.
• Verify details: The portal will display the business details associated with the GSTIN, allowing you to confirm its validity.

This quick check helps in ensuring compliance and avoiding fraudulent transactions.

Benefits of getting a GSTIN

• Legal recognition of the business entity as a supplier of goods or services, aiding in attracting more customers and fostering business growth.
• Increased competitiveness compared to smaller businesses, as purchasing from you allows for input credit.
• Ability to claim input credit on own purchases and services, enhancing financial benefits.
• No restrictions on interstate sales, expanding the potential market for SMEs.
• Opportunity to register on e-commerce platforms or establish own e-commerce website, further broadening business scope.
• Ensured compliance through GST registration, resulting in a favourable GST rating and facilitating business expansion.

To obtain a GST number or GSTIN, you must submit the following documents along with your application:

• PAN Card: This should include the PAN for the business entity (company PAN for companies, etc.) and the PAN of the authorised signatory (individual PAN).
• Business Constitution: Documents such as the partnership deed, registration certificate, memorandum of association, and articles of association.
• Identity and Address Proof of Promoters/Directors/Partners: Acceptable documents include an Aadhaar card, passport, voter ID card, etc.
• Proof of Principal Place of Business: This can include a property tax receipt, electricity bill, or rent agreement that reflects your business address.
• Bank Account Proof: A cancelled cheque or bank statement that contains the details of the business bank account.
• Signed Authorisation Form: This grants permission for a designated individual to act as your authorised signatory for GST purposes.
• Photographs: Recent photographs as required.

Businesses planning to use external financing should also check their business loan eligibility before applying. Eligibility may depend on factors such as business vintage, turnover, financial stability, credit history, and other applicable requirements. Reviewing these criteria can help you understand your potential borrowing capacity and prepare the required documents.

You can identify a fake GSTIN by verifying the GSTIN on the official GST portal and, if you suspect fraud, reporting it through the GST Grievance Redressal Portal.

• Visit the official GST portal and select the "Search Taxpayer" option. 
• Choose "Search by GSTIN/UIN" and enter the GSTIN you want to verify. 
• Complete the captcha, if prompted, and click "Search". 
• Check whether the displayed business name, registration status, address, and other details match the information provided by the business.  

Some consequences of issuing or using a fake GSTIN include:

• Loss of input tax credit, which may increase your overall tax liability. 
• Penalties of up to 100% of the tax amount involved, along with imprisonment of up to five years in applicable cases. 
• Reputational damage and potential legal action against the business. 

To report a fake GSTIN, visit the GST Grievance Redressal Portal and submit a complaint under the "Others" category with details of the suspected fake GSTIN and any supporting information.

Maintaining a valid GSTIN helps businesses meet their tax obligations, claim eligible input tax credits, expand into interstate markets, and establish greater credibility with customers and financial institutions. If you need funding to support working capital or business expansion, you can consider a business loan based on your financial requirements. Before borrowing, compare the business loan interest rate, repayment tenure, processing fees, and other applicable charges to understand the total cost of financing and choose a suitable repayment structure.