All About GePP Facility Under e-Invoicing

Explore the GePP facility under e-invoicing: what it is, who can use it, where to access it, its features, benefits, limitations, and how it differs from Bulk IRN tools.
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3 min
10 September 2024

GePP facility under e-invoicing

The GePP (GST e-Invoice Preparation and Printing) facility is a crucial tool designed to streamline the e-invoicing process under the GST regime. This online facility allows taxpayers to generate, print, and manage e-invoices directly through the GST portal. It is particularly beneficial for small and medium enterprises (SMEs) that may not have sophisticated ERP systems. By using the GePP facility, businesses can ensure compliance with the GST e-invoice requirements without the need for third-party software. The facility is accessible to all registered taxpayers who are required to generate e-invoices, making it a user-friendly and cost-effective solution for managing e-invoice-related tasks. With its straightforward interface, the GePP facility simplifies the process of generating IRNs (Invoice Reference Numbers) and managing HSN codes, helping businesses meet their GST obligations efficiently. For businesses wanting to estimate tax liability accurately before invoicing, using a GST Calculator can be helpful.

What is the GePP facility under e-invoicing and who can use it?

The GePP facility under e-invoicing is a tool provided by the GSTN (Goods and Services Tax Network) that enables registered taxpayers to generate e-invoices directly through the GST portal. This facility is intended to assist businesses, particularly those without complex ERP systems, in complying with the GST e-invoice requirements. Any taxpayer registered under GST who is mandated to generate e-invoices can use the GePP facility. It allows users to generate and print e-invoices, manage HSN codes, and create IRNs seamlessly. The GePP facility is particularly useful for SMEs and other small businesses that need a simple, cost-effective solution for their e-invoicing needs. It is available to all eligible taxpayers, making it a versatile tool for ensuring compliance with the latest GST regulations. Before using this facility, businesses must complete their GST Registration to access the GST portal.

Where to access the GePP e-invoice facility?

The GePP e-invoice facility can be accessed directly through the official GST portal. To use the facility, taxpayers must log in to the GST portal using their registered GSTIN credentials. Once logged in, users can navigate to the e-invoice section, where the GePP facility is available for use. The portal offers a user-friendly interface, making it easy for taxpayers to generate, print, and manage their e-invoices. The GePP facility is integrated with the GST system, ensuring that all generated e-invoices comply with the latest GST rules and regulations. This facility is accessible to all eligible taxpayers and is designed to simplify the e-invoicing process, particularly for SMEs and small businesses that may not have access to advanced invoicing software. Understanding your GST State Code is also essential, as it is required when generating e-invoices through the portal.

Salient features or functionalities of the GePP facility

  • User-friendly interface: The GePP facility offers an easy-to-navigate interface that simplifies the e-invoicing process for users, particularly SMEs.
  • Direct IRN generation: The facility allows users to generate Invoice Reference Numbers (IRNs) directly through the GST portal, ensuring compliance with e-invoicing mandates.
  • HSN code management: Users can easily manage and input HSN codes while generating e-invoices, ensuring accurate classification of goods and services.
  • Printing and downloading: The GePP facility enables users to print and download their e-invoices, making record-keeping and sharing more convenient.
  • No third-party software needed: The facility eliminates the need for additional invoicing software, making it a cost-effective solution for small businesses.
  • Real-time validation: E-invoices generated through the GePP facility are validated in real time, ensuring they meet all GST compliance requirements before finalisation.
  • Customisable invoice templates: The facility offers templates that users can customise according to their business needs, enhancing flexibility. After generating e-invoices, businesses can proceed with timely GST Return filing using the data captured.

Benefits and limitations of the GePP facility

Benefits

  • Cost-effective: The GePP facility is free to use, making it an economical choice for SMEs that do not wish to invest in expensive invoicing software.
  • Ease of use: With its simple interface, the facility is easy to use, even for those with limited technical expertise.
  • Integrated with GST portal: The facility is directly linked with the GST portal, ensuring seamless integration and compliance with GST rules.
  • Customisation options: Users can customise their e-invoices according to their specific business needs, adding flexibility to the invoicing process.
  • No additional software required: The facility eliminates the need for third-party invoicing software, reducing costs and complexity for small businesses.

Limitations

  • Limited scalability: The GePP facility may not be suitable for large enterprises that require more advanced invoicing features and higher transaction volumes.
  • Basic features only: While it covers the essentials, the facility lacks some of the advanced features available in dedicated invoicing software.
  • Dependence on internet connectivity: As the facility is web-based, consistent internet access is required for uninterrupted usage.
  • Limited customisation: Although customisation is available, it may not be as extensive as that offered by specialised software, which could be a drawback for businesses with specific needs. In some cases, businesses may also explore options like the GST Composition Scheme for simplified compliance, if eligible.

Difference between the GePP facility and the bulk IRN generation tools

  • User interface: The GePP facility offers a simpler, more user-friendly interface compared to the Bulk IRN generation tools, which are designed for users familiar with advanced invoicing systems.
  • Target audience: While the GePP facility is geared towards SMEs and small businesses, Bulk IRN generation tools are more suited for large enterprises with higher invoicing volumes and complex requirements.
  • Functionality: The GePP facility provides basic e-invoicing functionalities such as IRN generation and HSN code management, whereas Bulk IRN generation tools offer more advanced features, including the ability to handle large batches of invoices simultaneously.
  • Scalability: Bulk IRN generation tools are more scalable, making them ideal for businesses with high transaction volumes, whereas the GePP facility is more suited for lower volumes and simpler invoicing needs.
  • Customisation: Bulk IRN tools generally offer more extensive customisation options compared to the GePP facility, which provides only basic template customisation. If invoices contain excess GST paid, businesses can also explore the GST Refund process through the portal.

Conclusion

The GePP facility is an excellent tool for SMEs looking to simplify their e-invoicing under GST. With its user-friendly interface and cost-effective features, it meets the basic invoicing needs of small businesses without the need for additional software. However, businesses looking to expand or manage higher volumes may need more advanced solutions. For growing enterprises seeking financial support to scale operations, Bajaj Finserv Business Loan offers flexible funding options, quick approvals, and competitive interest rates, helping businesses invest in better systems and ensure compliance while expanding their market presence.

Frequently asked questions

What is a GePP e-invoice?
A GePP e-invoice is an electronic invoice generated through the GST e-Invoice Preparation and Printing (GePP) facility on the GST portal. This tool allows registered taxpayers to create, print, and manage e-invoices directly online, ensuring compliance with GST regulations. It is particularly beneficial for small and medium enterprises (SMEs) that lack advanced invoicing software, offering a simple and cost-effective solution for managing GST e-invoice requirements.

Who is eligible for e-invoice?
Eligible taxpayers for e-invoicing in India are those with an aggregate turnover exceeding ₹10 crores in any financial year from 2017-18 onwards. This requirement applies to businesses registered under GST and engaged in B2B transactions. Certain entities, such as insurers, banking companies, financial institutions, and those providing passenger transportation services, are exempt from e-invoicing. The e-invoice system ensures that the Invoice Reference Number (IRN) is generated for each invoice, ensuring compliance with GST regulations.

How to download NIC GePP?
To download the NIC GePP (GST e-Invoice Preparation and Printing) tool, visit the official GST portal and log in using your GSTIN credentials. Navigate to the 'e-Invoice' section and select 'GePP' from the available options. Follow the on-screen instructions to download and install the tool. Ensure your system meets the necessary technical requirements. The tool is designed for easy installation and use, making it accessible for small and medium businesses.

How to generate an e-invoice using the GePP tool?
To generate an e-invoice using the GePP tool, log in to the GST portal with your GSTIN credentials. Navigate to the e-invoice section and select the GePP option. Enter the required invoice details, such as buyer information, HSN codes, and the taxable value. Once completed, submit the form to generate the IRN. The system will validate the data in real-time and generate the e-invoice, which can then be printed or downloaded for records.

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