Form 16 has two sections, A and B. Please note here that this is not to be confused with Form 16A, which is a separate and different form.
Form 16 section A
Form 16’s section A contains details of TDS deductions and deposits. As an employee, you can easily download this section of the form through the TRACES portal. However, your employer will be needed to authenticate the document. The major parts of the Form 16 Section A are-
- Details of the employer (Name and Address)
- PAN and TAN of the employer
- Employee PAN
- Summary of salary payment and tax deductions
Form 16 section B
Part B of Form 16 seeks to expand on Section A and is put together by the employer. This part contains a detailed breakup of income and the deductions made, along with sections like Gratuity, HRA, and PPF, among others.
In addition to Form 16, it's important to note that certain employees may also need to furnish Form 12BB, including details of tax-saving investments. This is crucial for ensuring accurate tax deductions.
What is Form 16 password
The password for Form 16 is created by combining the first five characters of your PAN number in uppercase with your date of birth in the format DDMMYYYY. For example, if your PAN number is CMDPP1234B and your birth date is March 16, 1994, the password would be CMDPP16031994.
Form 16 password explained with an example
As mentioned above, Form 16 is a vital document and is thus securely password-protected. This Form 16 password is unique to every employee and is generated by the employer that issues the form utilising the employee’s PAN and DOB. Let’s understand this with a simple example. Let’s assume your PAN number is ABCDE5678F. And your date of birth is January 29th, 1995. Form 16’s password for you is the amalgamation of these two numbers. The first part of the password is your PAN number. These could be in the uppercase or the lowercase. The second half of the combination will be your date of birth in the DDMMYYYY format. Thus, taking the PAN and date of birth from the example above, your Form 16 password will be ABCDE5678F29011995.
Instructions for accessing the Form 16 document will also always be promptly shared by your employers and they will also resolve any issues you may have accessing the form.
How to remove the Form 16 password
As Form 16 is quite significant in preparing income tax returns, it often has to be accessed multiple times. Typing a long Form 16 password can get frustrating pretty quickly and you may be wondering if there is a way around it. Well, there definitely is! The best way to save time and effort here is to learn how to quickly save a password-protected document like Form 16 as a new PDF without the password. The method is simple and efficient and will save you a ton of time when preparing taxation documents and finalising calculations. You can easily remove the Form 16 password with the following steps-
- Open the Form 16 file in a web browser like Google Chrome. For this, you can right-click on the document, and go to the ‘Open With’ menu to select Chrome.
- Once the document is open, it will prompt you for the password. Don’t worry as this is the last time you will have to enter the password. Enter the key in the specified format to access the document.
- When the PDF is open, locate the ‘Print’ button in the top right or simply press Ctrl + P to open the print menu.
- In the now-open print menu, you will get the option to choose the destination for printing. Here, you can simply pick the ‘Save as PDF’ option from the menu
- After you have selected the right option, click on the ‘Save’ button to choose the desired directory folder to save the new PDF.
- And that’s it! The newly saved PDF will not have a password and can be easily accessed anytime.
Also read: What is Form 60
Summing up
Understanding Form 16 and its password protection is essential for salaried professionals as it is key for filing income tax returns. Form 16 details salary and tax deductions, divided into Form 16A and Form 16B sections. Each Form 16 password is uniquely generated using an employee's PAN and date of birth. For convenience, passwords can be removed easily, streamlining the tax compliance process.
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