E-Way Bill Login Portal: Learn How to Generate and Download E-Way Bill

Discover the E-Way Bill login portal for efficient processes. Learn how to register as a taxpayer or transporter and seamlessly generate and download e-way bills.
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2 min read
04 September 2024

The Goods and Services Tax (GST), initiated on July 1, 2017, introduced the e-way bill system to streamline the movement of goods. Under the GST regime, businesses selling goods to others must file e-way bills for intra or inter-state transportation. An e-way bill is a vital document containing information on goods type, value, and transport details. In this article, we will delve into the process of e-way bill generation through the GST portal. Accessing the e-way bill login portal, businesses can effortlessly navigate the system, facilitating a seamless experience for eway bill portal login and subsequent e-way bill downloads.

What is the E-Way Bill login portal?

ewaybillgst.gov.in is the official government portal for generating, managing, and canceling EWBs. This unified platform is used nationwide by all taxpayers and transporters for EWB generation.

Previously, the portal operated on ewaybill.nic.in. Following instructions from the GST Council, it was redirected to the new platform, ewaybillgst.gov.in, which is maintained by the NIC.

What are the E-way bill login portal home page tabs?

Tabs accessible on the main page without logging in:

1. Laws: Users can choose from options like Rules, Forms, Notifications, and Circulars through the drop-down menu. The 'Forms' section provides formats for various e-way bill-related forms such as EWB-01, EWB-02, EWB-03, EWB-04, EWB-05, EWB-06, ENR-01, and INV-01. Additionally, the latest notifications and circulars regarding e-way bills are available for reference, which can be accessed state-wise.

2. Help: This tab includes a drop-down menu with options such as the user manual, CBT, FAQs, advertisements, and tools. Notably, under ‘Tools -> Bulk generation Tools,’ users can find and download Excel templates, Excel to JSON conversion tools, and JSON sample files for bulk e-way bill generation or transporter detail updates. The user manual provides guidance on using the web system, SMS system, bulk generation system, and API system. Additionally, step-by-step manuals and CBT videos explain how to use the EWB portal. FAQs address common issues users encounter while using the portal.

3. Search: Users can search or track the following:

  1. GST-registered taxpayers via GSTIN
  2. Transporters using GSTIN or transporter ID
  3. Products through HSN code or name
  4. Pincode for state names and pin-to-pin distance
  5. State/UT-wise notifications for e-way bills
  6. E-way bills using the bill number, generation date, or by specifying whether generated by the supplier, transporter, or recipient
  7. Update block status to check the block/unblock status of GSTIN

4. Contact us: This section provides the help desk phone number and a link to the Grievance Redressal Portal for GST. It also includes region-wise contact details to address e-way bill portal queries.

5. Registration: New users can register on the e-way bill portal by clicking the 'Registration' tab. A drop-down menu offers options for e-way bill registration for both GST-registered users and enrolment options for transporters and citizens. Users with a GSTIN can register on the portal, while transporters can update their status after logging in. Unregistered transporters must enrol to obtain a Transporter ID, and non-GST registered users can enrol as citizens to generate e-way bills.

6. Statistics: The statistics tab provides data related to e-way bills since the system's launch in India.

8. E-way bill login: Upon accessing the portal, the login window appears. Users need a user ID (8 to 15 characters long, including alphabets, numerals, and special characters) and a password of at least 8 characters. If login credentials are forgotten, options like 'Forgot Password,' 'Forgot User ID,' or 'Forgot TransID' are available for recovery.

Information needed to generate and login to an e-Way bill

Before generating an e-way bill, regardless of the method used, it's crucial to be prepared with specific details:

  1. Registration: Ensure you are registered on the EWB portal. Without registration, you cannot proceed with e-way bill generation.
  2. Documentation: Have the consignment's invoice, bill, or challan ready. This documentation is essential for entering accurate details into the EWB.
  3. Road transport: If the goods are being transported by road, you will need the transporter’s ID and the vehicle number. These details must be entered to comply with the e-way bill requirements.
  4. Air, rail, or ship transport: For transportation by air, rail, or ship, you must have the transporter ID, the transport document number, and the date of transport. These are required for the e-way bill to ensure the consignment is tracked accurately during transit.

Being prepared with these details ensures a smooth and compliant e-way bill generation process, facilitating hassle-free transportation of goods.

Documents required for an E Way Bill

To log in to the e-way bill system and generate an e-way bill, you'll need the following:

  1. Registered contact number
  2. Product information
  3. Recipient details
  4. Tax invoice
  5. Transporter’s details

How to generate E Way Bills?

You can generate an e-Waybill on the online portal following these steps:

  • Visit the official website and click on the GST e-Waybill login button.
  • Enter your user ID and password to log in.
  • Select ‘generate New’ through the e-way bill tab.
  • Fill details for transaction type, sub-type, document type, number, and date, from/ to, transporter details and item details.
  • Click submit and print the bill containing the EBN.

When should you generate the bill?

A GST registered individual can generate an e-way bill under the following circumstances:

  • Upon receiving supplies from a supplier
  • When processing returns
  • For inward supplies received from an unregistered person

Step-by-step guide to generate e-way bill

  • Step 1: Log in to the GST Portal
    To generate an e-way bill through the GST portal, the first step is to log in to the GST portal with valid credentials. You can log in through the government’s GST portal and click on the login button.
  • Step 2: Select the e-way bill option
    After logging in to the GST portal, select the “Generate new” option under the 'e-way bill' tab. This will redirect you to the e-way bill portal.
  • Step 3: Enter the essential details
    Once you are on the e-way bill portal, you will have to enter the essential details such as the GSTIN of the supplier and the recipient. You have to enter the invoice/bill number, date, and the value of the goods. You will also have to enter the details of the transporter, the mode of transportation, and other relevant information.
  • Step 4: Generate the e-way bill
    After entering the necessary details, click on the 'Generate e-Way Bill' button. If all the details entered by you are correct, the e-Way bill will be generated, and a unique e-Way Bill number (EBN) will be allotted. The EBN should be saved for future reference and during the transportation of goods.

Steps for to generate E-way bills using SMS:

  • Registration: Ensure your mobile number is registered on the E-Way Bill portal.
  • Format the SMS: Compose a message in the specified format - EWBG, space, E-Way Bill Number, and PIN.
  • Send to 77382 99899: Transmit the SMS to the designated number for verification.
  • Receive Acknowledgment: Upon successful verification, receive an acknowledgment with the E-Way Bill details.
  • Validity: The generated E-Way Bill is now valid for the specified transportation.

Steps to generate E-Way Bill Through e-invoicing:

  • Login to E-Way Bill Portal: Access the E-Way Bill portal using your credentials.
  • Select 'Generate E-Way Bill through Invoice Number': Choose this option on the portal.
  • Enter Invoice Reference Number: Provide the unique e-invoice reference number.
  • System Fetches Details: The system will auto-fetch relevant details from the e-invoice.
  • Verify and Add Additional Information: Review the fetched details and add any necessary information.
  • Generate E-Way Bill: Once verified, proceed to generate the E-Way Bill.
  • Print/Save: Print the E-Way Bill or save it digitally for transportation compliance.
  • Validity: Ensure the E-Way Bill remains valid throughout the transportation period.

Ease of access

The e-way bill portal provides a centralised platform for managing and monitoring all your generated e-way bills. Track the status of your consignments, making informed decisions on optimising your logistics chain.

Efficiency in compliance

Streamline your compliance efforts with the GST Portal's e-way bill system. Receive instant alerts for any discrepancies, ensuring that your business stays on the right side of regulations, avoiding penalties and delays.

Enhanced reporting capabilities

Utilise the reporting features of the e-way bill login portal for in-depth insights into your transportation activities. Access detailed summaries, helping you analyse trends, manage costs, and make strategic decisions for your business's growth.

Experience the convenience of e-way bill generation on the GST Portal. Simplify your logistics and ensure compliance effortlessly.

Methods of generating GST E-Way Bill

  • Online Portal: Log in to the official E-Way Bill portal, enter relevant details, and generate the bill online.
  • Bulk Generation Tool: For businesses with multiple transactions, a bulk generation tool is available on the portal for simultaneous bill creation.
  • SMS: Generate E-Way Bills through a simple SMS by sending requisite details to the designated number.
  • API Integration: Businesses can integrate their systems with the E-Way Bill portal using APIs for seamless and automated bill generation.

Sources through which E Way Bill can be generated

  • Official Portal: The government's E-Way Bill portal allows businesses to create bills by logging in and providing necessary details.
  • Mobile App: There is a dedicated mobile application that facilitates the generation of E-Way Bills on the go.
  • SMS: Businesses can generate E-Way Bills by sending the required information through a simple SMS to the designated number.

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Frequently asked questions

How do you generate an e-way bill?

To generate an e-way bill, you need to fill out an online form providing details such as the value of the goods, the destination of the goods, and the vehicle's registration number. Once the form is submitted, the e-way bill is generated and can be used throughout the transportation process as proof of compliance with GST regulations.

How do I prepare a waybill for GST?

To prepare a e-way bill for GST, the person in charge of transporting the goods needs to fill out an online form providing details such as the origin and destination of the goods, their value, and the transport vehicle's registration details. Once the form is submitted and verified, the e-way bill is generated and can be used as proof of compliance with GST regulations during the transportation process.

How do I log in to the e-way bill portal?

To log in to the e-way bill portal, you need to provide your username and password, which you would have created during the registration process. Once you have entered these details, you can log in and access the portal's features, including generating and managing e-way bills.

How to download an e-way bill?

Downloading your e-way bill is easy. You just have to follow these simple steps:

  1. Under the e-way bill tab on the e-way bill portal, go to ‘Print EWB’.
  2. Enter the e-way bill number and click on ‘Go’.
  3. Under the bill details, click on ‘Print’ to print the bill or save it as PDF on your system.
What is the mode of generation of e-way bill?

A registered person / transporter can generate an e-way bill using any of the following 3 methods:

  1. Online portal (website)
  2. SMS service
  3. GST Suvidha Provider
When should an e-way bill be generated?

An e-way bill must be generated for the inter-state transportation of goods in a vehicle when the consignment value exceeds Rs. 50,000.

How can I generate e-way bills using IRN?

To generate an e-way bill using IRN, you need to first register on the IRP (Invoice Registration Portal) and then submit the relevant invoice details. The IRP will then generate a unique IRN (Invoice Reference Number) and digitally sign the e-way bill. You can then download the e-way bill and use it for transportation of goods.

Will regular e-way bill generation continue to be allowed instead of generating through IRP?

Yes, regular e-way bill generation will continue to be allowed even after the introduction of IRN. However, it is recommended to generate e-way bills through IRP for quicker and more secure processing.

What is an e waybill which is generated from GST portal in India?

An e-way bill is a document generated electronically on the GST portal in India. It contains details of the consignment, such as the name of the supplier, recipient, and transporter, as well as the goods being transported. It is mandatory for inter-state transport of goods valued at more than Rs. 50,000.

How do I generate an eWay bill for purchase return?

To generate an e-way bill for purchase return, you need to enter the return invoice details on the GST portal and select the option to generate an e-way bill. The e-way bill will then be generated with the necessary details and can be used for transportation of the returned goods.

What is the time limit for EWAY bill generation?

The time limit for EWAY bill generation is within 24 hours of the commencement of the movement of goods. However, for over-dimensional cargo or other special circumstances, an extension of up to eight days can be obtained. It is important to generate the e-way bill within the specified time limit to avoid penalties and delays in transportation.

If the e-invoicing system applies to me, will the e-way bill be automatically generated?

Yes, if the e-invoicing system applies to you, the e-way bill can be auto-generated. Once an invoice is successfully registered on the e-invoicing portal, the relevant details will be auto-populated in Part-A of the e-way bill, streamlining the process and eliminating the need for manual data entry. This feature is particularly useful in ensuring consistency between the invoice and the e-way bill data, reducing errors and improving efficiency in goods transportation.

What is the Part-A Slip referred to in the e-way bill generation process?

The Part-A Slip is a temporary document generated during the e-way bill creation process. It contains essential details about the consignment that can be used by the transporter. This slip is particularly useful when only Part-A of the e-way bill is filled, and the transporter details (Part-B) are yet to be updated. The Part-A Slip allows for the tracking of goods and can later be completed with the full e-way bill by adding the transporter and vehicle details.

What is meant by the blocking of e-waybill generation facilities?

Blocking of e-way bill generation facilities refers to the restriction imposed on taxpayers from generating e-way bills if they fail to file their GST returns (GSTR-3B) for two consecutive tax periods. This measure is enforced to ensure compliance with GST regulations. The blocking applies to both the consignor and consignee involved in the transaction, preventing them from generating new e-way bills until the default is rectified by filing the required returns.

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