The Goods and Services Tax (GST), initiated on July 1, 2017, introduced the e-way bill system to streamline the movement of goods. Under the GST regime, businesses selling goods to others must file e-way bills for intra or inter-state transportation. An e-way bill is a vital document containing information on goods type, value, and transport details. In this article, we will delve into the process of e-way bill generation through the GST portal. Accessing the e-way bill login portal, businesses can effortlessly navigate the system, facilitating a seamless experience for eway bill portal login and subsequent e-way bill downloads.
What is the E-Way Bill login portal?
ewaybillgst.gov.in is the official government portal for generating, managing, and canceling EWBs. This unified platform is used nationwide by all taxpayers and transporters for EWB generation.
Previously, the portal operated on ewaybill.nic.in. Following instructions from the GST Council, it was redirected to the new platform, ewaybillgst.gov.in, which is maintained by the NIC.
What are the E-way bill login portal home page tabs?
Tabs accessible on the main page without logging in:
1. Laws: Users can choose from options like Rules, Forms, Notifications, and Circulars through the drop-down menu. The 'Forms' section provides formats for various e-way bill-related forms such as EWB-01, EWB-02, EWB-03, EWB-04, EWB-05, EWB-06, ENR-01, and INV-01. Additionally, the latest notifications and circulars regarding e-way bills are available for reference, which can be accessed state-wise.
2. Help: This tab includes a drop-down menu with options such as the user manual, CBT, FAQs, advertisements, and tools. Notably, under ‘Tools -> Bulk generation Tools,’ users can find and download Excel templates, Excel to JSON conversion tools, and JSON sample files for bulk e-way bill generation or transporter detail updates. The user manual provides guidance on using the web system, SMS system, bulk generation system, and API system. Additionally, step-by-step manuals and CBT videos explain how to use the EWB portal. FAQs address common issues users encounter while using the portal.
3. Search: Users can search or track the following:
- GST-registered taxpayers via GSTIN
- Transporters using GSTIN or transporter ID
- Products through HSN code or name
- Pincode for state names and pin-to-pin distance
- State/UT-wise notifications for e-way bills
- E-way bills using the bill number, generation date, or by specifying whether generated by the supplier, transporter, or recipient
- Update block status to check the block/unblock status of GSTIN
4. Contact us: This section provides the help desk phone number and a link to the Grievance Redressal Portal for GST. It also includes region-wise contact details to address e-way bill portal queries.
5. Registration: New users can register on the e-way bill portal by clicking the 'Registration' tab. A drop-down menu offers options for e-way bill registration for both GST-registered users and enrolment options for transporters and citizens. Users with a GSTIN can register on the portal, while transporters can update their status after logging in. Unregistered transporters must enrol to obtain a Transporter ID, and non-GST registered users can enrol as citizens to generate e-way bills.
6. Statistics: The statistics tab provides data related to e-way bills since the system's launch in India.
8. E-way bill login: Upon accessing the portal, the login window appears. Users need a user ID (8 to 15 characters long, including alphabets, numerals, and special characters) and a password of at least 8 characters. If login credentials are forgotten, options like 'Forgot Password,' 'Forgot User ID,' or 'Forgot TransID' are available for recovery.
Information needed to generate and login to an e-Way bill
Before generating an e-way bill, regardless of the method used, it's crucial to be prepared with specific details:
- Registration: Ensure you are registered on the EWB portal. Without registration, you cannot proceed with e-way bill generation.
- Documentation: Have the consignment's invoice, bill, or challan ready. This documentation is essential for entering accurate details into the EWB.
- Road transport: If the goods are being transported by road, you will need the transporter’s ID and the vehicle number. These details must be entered to comply with the e-way bill requirements.
- Air, rail, or ship transport: For transportation by air, rail, or ship, you must have the transporter ID, the transport document number, and the date of transport. These are required for the e-way bill to ensure the consignment is tracked accurately during transit.
Being prepared with these details ensures a smooth and compliant e-way bill generation process, facilitating hassle-free transportation of goods.
Documents required for an E Way Bill
To log in to the e-way bill system and generate an e-way bill, you'll need the following:
- Registered contact number
- Product information
- Recipient details
- Tax invoice
- Transporter’s details
How to generate E Way Bills?
You can generate an e-Waybill on the online portal following these steps:
- Visit the official website and click on the GST e-Waybill login button.
- Enter your user ID and password to log in.
- Select ‘generate New’ through the e-way bill tab.
- Fill details for transaction type, sub-type, document type, number, and date, from/ to, transporter details and item details.
- Click submit and print the bill containing the EBN.
When should you generate the bill?
A GST registered individual can generate an e-way bill under the following circumstances:
- Upon receiving supplies from a supplier
- When processing returns
- For inward supplies received from an unregistered person
Step-by-step guide to generate e-way bill
- Step 1: Log in to the GST Portal
To generate an e-way bill through the GST portal, the first step is to log in to the GST portal with valid credentials. You can log in through the government’s GST portal and click on the login button.
- Step 2: Select the e-way bill option
After logging in to the GST portal, select the “Generate new” option under the 'e-way bill' tab. This will redirect you to the e-way bill portal.
- Step 3: Enter the essential details
Once you are on the e-way bill portal, you will have to enter the essential details such as the GSTIN of the supplier and the recipient. You have to enter the invoice/bill number, date, and the value of the goods. You will also have to enter the details of the transporter, the mode of transportation, and other relevant information.
- Step 4: Generate the e-way bill
After entering the necessary details, click on the 'Generate e-Way Bill' button. If all the details entered by you are correct, the e-Way bill will be generated, and a unique e-Way Bill number (EBN) will be allotted. The EBN should be saved for future reference and during the transportation of goods.
Steps for to generate E-way bills using SMS:
- Registration: Ensure your mobile number is registered on the E-Way Bill portal.
- Format the SMS: Compose a message in the specified format - EWBG, space, E-Way Bill Number, and PIN.
- Send to 77382 99899: Transmit the SMS to the designated number for verification.
- Receive Acknowledgment: Upon successful verification, receive an acknowledgment with the E-Way Bill details.
- Validity: The generated E-Way Bill is now valid for the specified transportation.
Steps to generate E-Way Bill Through e-invoicing:
- Login to E-Way Bill Portal: Access the E-Way Bill portal using your credentials.
- Select 'Generate E-Way Bill through Invoice Number': Choose this option on the portal.
- Enter Invoice Reference Number: Provide the unique e-invoice reference number.
- System Fetches Details: The system will auto-fetch relevant details from the e-invoice.
- Verify and Add Additional Information: Review the fetched details and add any necessary information.
- Generate E-Way Bill: Once verified, proceed to generate the E-Way Bill.
- Print/Save: Print the E-Way Bill or save it digitally for transportation compliance.
- Validity: Ensure the E-Way Bill remains valid throughout the transportation period.
Ease of access
The e-way bill portal provides a centralised platform for managing and monitoring all your generated e-way bills. Track the status of your consignments, making informed decisions on optimising your logistics chain.
Efficiency in compliance
Streamline your compliance efforts with the GST Portal's e-way bill system. Receive instant alerts for any discrepancies, ensuring that your business stays on the right side of regulations, avoiding penalties and delays.
Enhanced reporting capabilities
Utilise the reporting features of the e-way bill login portal for in-depth insights into your transportation activities. Access detailed summaries, helping you analyse trends, manage costs, and make strategic decisions for your business's growth.
Experience the convenience of e-way bill generation on the GST Portal. Simplify your logistics and ensure compliance effortlessly.
Methods of generating GST E-Way Bill
- Online Portal: Log in to the official E-Way Bill portal, enter relevant details, and generate the bill online.
- Bulk Generation Tool: For businesses with multiple transactions, a bulk generation tool is available on the portal for simultaneous bill creation.
- SMS: Generate E-Way Bills through a simple SMS by sending requisite details to the designated number.
- API Integration: Businesses can integrate their systems with the E-Way Bill portal using APIs for seamless and automated bill generation.
Sources through which E Way Bill can be generated
- Official Portal: The government's E-Way Bill portal allows businesses to create bills by logging in and providing necessary details.
- Mobile App: There is a dedicated mobile application that facilitates the generation of E-Way Bills on the go.
- SMS: Businesses can generate E-Way Bills by sending the required information through a simple SMS to the designated number.