IEC Registration - How to apply, Step-by-step guide

Streamline your import-export business with hassle-free IEC registration online. Know more about IEC registration process and benefits.
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3 min
23 Aug 2024
IEC or the Import Export Code, is essential for any business or individual involved in importing or exporting goods and services from India. Without an IEC, one cannot engage in international trade, as it is a mandatory requirement under Indian law.

What is IEC?

The Import Export Code (IEC) is a unique 10-digit code issued by the Director General of Foreign Trade (DGFT), Ministry of Commerce, Government of India. This code facilitates the smooth functioning of import-export operations by providing a centralised registration system. The IEC also helps in tracking shipments and ensuring compliance with regulatory norms, making it a crucial component for businesses looking to expand their reach globally.

When is an Import Export Code required?

An Import Export Code (IEC) is required in various scenarios for businesses and individuals engaged in international trade. Firstly, it is mandatory for importing goods into India or exporting goods out of India. Without an IEC, shipments can be held up at customs, leading to delays and financial losses. Secondly, when a business or individual wishes to receive foreign currency in their bank account for export services, an IEC is necessary. Thirdly, certain benefits, incentives, and exemptions provided by the government for importers and exporters are accessible only with a valid IEC. Overall, obtaining an IEC is essential for smooth and lawful international trade operations.

Documents required for IEC registration

  • PAN card: Copy of the PAN card of the individual or business entity.
  • Address proof: Passport, voter ID, Aadhaar card, or utility bill for address verification.
  • Bank certificate: Cancelled cheque or bank certificate with the applicant's name.
  • Digital photograph: Passport-sized photograph of the applicant.
  • Business registration certificate: Proof of business registration such as a partnership deed, incorporation certificate, or GST registration.
  • Authority letter: Authorisation letter in case of an application by an authorised representative. 

How to register for IEC?

  • Visit DGFT website: Go to the official website of the Director General of Foreign Trade (DGFT).
  • Create an account: Register by creating a new account with a valid email ID and mobile number.
  • Login: Log in using the credentials sent to your email.
  • Application form: Fill in the IEC application form with accurate details.
  • Upload documents: Upload the necessary documents, such as PAN card, address proof, and bank certificate.
  • Payment: Pay the required fee through the available online payment modes.
  • Submit: Submit the completed application for processing.
  • Confirmation: Receive an email confirmation upon successful submission and payment.
  • Approval: Wait for the application to be reviewed and approved by the DGFT.

Steps involved in IEC (Import/Export Code) registration

  • Access DGFT portal: Visit the DGFT portal to begin the registration process.
  • User registration: Create a user account with your details.
  • Login: Use the registered credentials to log in.
  • IEC application: Fill out the IEC application form available on the portal.
  • Document upload: Upload scanned copies of required documents like PAN, bank details, and address proof.
  • Fee payment: Pay the applicable fees using the online payment gateway.
  • Submit application: Submit the form and wait for the system-generated acknowledgement.
  • Verification: DGFT officials will verify the application and documents.
  • Issue of IEC: Upon successful verification, the IEC code is issued and emailed to the applicant.

Benefits of IEC registration in India

  • Global market reach: Enables businesses to expand their market reach globally.
  • Government benefits: Access to various export promotion schemes, subsidies, and incentives.
  • No Renewal: IEC is issued for a lifetime and does not require renewal.
  • Reduces complexity: Simplifies the customs clearance process for both imports and exports.
  • Business growth: Facilitates the growth and expansion of businesses through international trade.
  • Bank transactions: Essential for transactions involving the receipt or payment of foreign currency.
  • Legal compliance: Ensures compliance with legal requirements for international trade.
  • Reputation: Enhances the credibility and reputation of businesses in the global market.

What is the eligibility to get the Import Export Code in India?

  • Indian citizen: The applicant must be an Indian citizen.
  • Business entity: Applicable to all types of business entities including proprietorship, partnership, LLP, and companies.
  • PAN card: A valid PAN card for the individual or business entity.
  • Bank account: A current bank account in the name of the business or individual.
  • Business registration: Necessary business registration documents like incorporation certificate or partnership deed.
  • GST registration: GST registration is not mandatory but preferable for businesses.

How to download your IEC?

Here are the steps to download the IEC certificate: 

  • Login to DGFT portal: Access the DGFT website and log in with your credentials.
  • Navigate to IEC section: Go to the ‘Services’ section and select ‘IEC Profile Management’.
  • View IEC: Click on ‘View IEC’ to see the details of your IEC code.
  • Download certificate: Find the option to ‘Download IEC Certificate’ and click on it.
  • Save the file: The certificate will be downloaded in PDF format; save it to your device.
  • Print certificate: You can print the certificate if a hard copy is required.

Conclusion

Obtaining an Import Export Code (IEC) is a critical step for businesses involved in international trade. It not only facilitates smooth customs processes but also provides access to various government benefits. Whether you are looking to expand your business globally or streamline your import-export operations, having an IEC is indispensable. Ensure to follow the proper procedures for registration and keep your documents updated to enjoy the numerous advantages that come with IEC registration.

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Frequently asked questions

What is IEC registration?
IEC registration refers to the process of obtaining an Import Export Code (IEC) from the Director General of Foreign Trade (DGFT), Ministry of Commerce, Government of India. This 10-digit code is mandatory for any business or individual involved in importing or exporting goods and services from India. It facilitates international trade by ensuring compliance with regulatory norms and providing access to various government benefits and incentives aimed at promoting exports and imports.

How do I apply for Import Export Code registration?
To apply for Import Export Code (IEC) registration, visit the DGFT website and create an account. Log in using your credentials and fill out the IEC application form. Upload the necessary documents, including PAN card, address proof, and bank certificate. Pay the required fee online and submit your application. You will receive a confirmation email upon successful submission. The DGFT will review your application, and upon approval, your IEC code will be issued and sent to your registered email.

What are the documents required for Import Export Code registration?
For Import Export Code (IEC) registration, the following documents are required:

1. PAN Card: Copy of the PAN card of the individual or business entity.

2. Address Proof: Passport, voter ID, Aadhaar card, or utility bill.

3. Bank Certificate: Cancelled cheque or bank certificate with the applicant’s name.

4. Digital Photograph: Passport-sized photograph of the applicant.

5. Business Registration Certificate: Proof of business registration like partnership deed or incorporation certificate.

How long does it take to obtain an Import Export Code registration?
Obtaining an Import Export Code (IEC) registration typically takes around 5 to 7 working days. The process involves submitting the application online through the DGFT portal, along with the necessary documents such as PAN card, address proof, and bank details. Once the application is verified and approved by the authorities, the IEC code is issued and emailed to the applicant. Timely submission of accurate documents can expedite the process, ensuring a smooth and swift registration.

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