GST Offline Tools: Download, Prepare, and File All GST Returns Using Offline Utility

Get details on GST offline tools, its features, and download steps for GSTR-1, 3B, 4, 6, 7, 8, and 9 offline utilities.
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4 min
14 August 2025

The GST Offline Tool is a vital application provided by the Goods and Services Tax Network (GSTN) that allows businesses to prepare their GST returns offline before uploading them to the GST portal. This tool is particularly useful for businesses that face internet connectivity issues or prefer to prepare their returns without constant online access, ensuring accuracy and compliance with GST regulations. It supports various return forms and simplifies the data entry process, making GST filing more accessible and manageable.

For businesses looking to streamline their GST filing process further, securing a business loan can provide the necessary funds to upgrade technology and invest in software solutions like the GST Offline Tool. By enhancing their digital infrastructure, companies can manage their tax filings more efficiently, ensuring timely compliance and improved financial management.

What are GST offline tools?

GST Offline Tools are applications provided by the Goods and Services Tax Network (GSTN) to facilitate the preparation of GST returns offline. These tools are designed to help taxpayers compile their returns without requiring an active internet connection, allowing for bulk data entry, and later uploading the prepared returns to the GST portal. This is especially beneficial for businesses in areas with unreliable internet service or for those who prefer to secure their data entry against online vulnerabilities. Learn more about how GST evolved over time in the history of GST.

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Features of GST Offline Tools

Below are the main features of the GST offline tools:

  • Matching Tool – This tool helps compare your purchase records with the data in GST ANX-2, which you can download from the GST Portal.

  • Form GST ANX-1 – This form is used to report details of all outward supplies (sales). You can fill it in manually or import the data from an Excel sheet. The Excel template is available when you download the tool.

  • Form GST ANX-2 – This form is used to report details of all inward supplies (purchases). The data is auto-filled based on the information given by your suppliers. You can then choose to accept, reject, or keep the details pending.

Uses of GST offline tools

The primary use of GST Offline Tools is to assist businesses in preparing their GST returns accurately without needing continuous internet access. These tools enable users to download the data entry forms, fill them out offline, and then upload them to the GST portal. They are crucial for ensuring compliance with GST regulations by providing a systematic way to manage tax data, calculate the tax liabilities, and compile the necessary documents for submission. This offline approach helps prevent data loss and errors that may occur during online data entry due to connectivity issues.

How to download GST offline tools?

Steps to download the GST offline tool:

Step 1: Visit the GST Portal. Go to the “Downloads” section, choose “Offline Tools”, and then click on “GST New Return Offline Tool (Beta)” from the list.

Step 2: Click on the highlighted download link and select “Download.”

Step 3: A confirmation pop-up will appear. Click “Proceed.” A zip folder will start downloading to your computer.

Step 4: Extract the files from the zip folder. Look for a file named “GSTNewReturnsOffline beta.exe”. Double-click it to open.

Step 5: The installation window will appear. Choose where you want to install the tool, then click “Next.”

Step 6: Click “Install” to begin the installation process.

Step 7: Once installed, click “Finish.” You can now open and use the tool by double-clicking it.

Prerequisites to use the GST offline tools

GST Offline Tool – System Requirements:

  • Operating System: Windows 7 or later (not supported on Linux or Mac).

  • Browser:

    • Internet Explorer 10 or above

    • Google Chrome 49 or above

    • Firefox 45 or above

  • Microsoft Excel: Version 2010 or newer

The zip file you download will contain:

  • The GST Offline Tool application

  • CSV files for different sections

  • Excel workbook template

  • User manual

  • Readme file

Before you extract and install the tool, make sure the downloaded file is not damaged. To check:

  1. Run the downloaded GST offline tool file.

  2. Then, double-click on the GST Offline Tool icon to start the installation.

For insights into managing ITC claims offline, refer to what is input tax credit under GST.

List of GST offline tools

The GST Offline Tools provided by the GSTN are essential for various stakeholders who need to comply with the GST regulations in India. Each tool is designed for a specific type of GST return, catering to different segments of taxpayers and their unique filing requirements:

GSTR-1 offline tool:

This tool is designed for businesses to prepare and upload the details of their outward supplies. It allows users to enter data related to sales transactions, export invoices, and other outward taxable supplies offline, which can then be uploaded to the GST portal. The tool helps in reducing errors by allowing data verification before final submission.

GSTR-3B offline tool:

Aimed at facilitating the preparation of the GSTR-3B form, this tool helps taxpayers compute their monthly tax liabilities and credits without an active internet connection. Users can calculate their input tax credits and total tax payable, which can be critical for maintaining accurate monthly tax compliance.

GSTR-4 offline tool:

Specifically designed for composition dealers who have opted for a simpler compliance regime under GST. This tool allows these dealers to prepare their quarterly return, GSTR-4, by providing details of their total taxable turnover, tax paid, and invoice-level purchase information if needed.

GSTR-6 offline tool:

This is used by input service distributors (ISDs) for distributing the credit of input services to their branches. The tool enables ISDs to compile information regarding the distribution of credit and generate the necessary documents to be filed with their monthly returns.

GSTR-7 offline utility:

This utility is for authorities who are required to deduct tax at the source (TDS). It facilitates the preparation of GSTR-7, allowing authorities to report their TDS deductions and other related details without needing to directly input this sensitive information online.

GSTR-8 offline tool:

E-commerce operators who are required to collect tax at source under GST use this tool. It assists in preparing monthly statements that detail the tax collected at source from the suppliers selling goods or services through the e-commerce platform.

GSTR-9 offline tool:

Designed for preparing the annual return, this tool is beneficial for businesses required to consolidate their entire year’s GST data. It helps in compiling information across various monthly or quarterly returns and finalising the annual return, which includes details of outward and inward supplies, tax paid, and input tax credits availed throughout the financial year.

Conclusion

GST Offline Tools are invaluable for businesses looking to manage their GST compliance effectively and efficiently. By enabling the offline preparation of returns, these tools help ensure that businesses can maintain accurate and timely filings, regardless of their internet connectivity. Additionally, for businesses seeking to enhance their compliance capabilities or expand their operational infrastructure, securing a business loan can provide the necessary financial support to invest in advanced software and hardware solutions. Leveraging these tools can streamline tax processes and mitigate compliance risks, fostering better financial management and business growth.

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Frequently asked questions

How do I download the GST tool offline?

To download the GST Offline Tool, visit the official GST portal. Navigate to the 'Downloads' section where you'll find various offline utilities listed. Choose the specific tool that fits your needs, such as GSTR-1 or GSTR-3B, download the installation file, and follow the provided instructions to install it on your computer.

What is the use of the GST offline tool?

The GST Offline Tool is designed to help taxpayers prepare their GST returns without needing a continuous internet connection. It allows for the bulk entry of invoice data, calculation of tax liabilities, and preparation of return forms offline, which can then be uploaded to the GST portal once completed. This is particularly useful in areas with limited internet connectivity or for large data entries that are easier to manage offline.

How do I fill my GSTR-1 offline tool?

To fill your GSTR-1 using the offline tool, start by downloading and installing the GSTR-1 offline utility from the GST portal. Open the tool and enter the required invoice details such as invoice number, date, value, tax rate, and tax amount. Once all data is entered and validated within the tool, generate the JSON file and upload it to the GST portal to complete the filing process. Ensure all details are accurate to avoid discrepancies.

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