How to Add a Network Printer on Windows and Mac

Adding a network printer lets multiple computers and compatible devices print through the same Wi-Fi or Ethernet connection.

• Network connection: Wi-Fi and Ethernet allow several devices to use the printer without a direct USB connection.
• Windows setup: Add the printer through Settings > Bluetooth & devices > Printers & scanners.
• Mac setup: Use System Settings > Printers & Scanners to add a detected network printer.
• IP address: Use the printer’s IP address for manual setup when automatic detection fails.
• Troubleshooting: Check the network, printer status, drivers, and firewall settings if the printer is not detected.
• Maintenance: Keep printer firmware updated and secure network access for reliable printing.

You can also buy a new printer on Easy EMIs at over 1.5 lakh partner stores across 4,000 cities, including Reliance Digital, Croma, and Vijay Sales.

A network printer is a printer that connects to a wired or wireless network, allowing multiple devices to access and use the same printer without requiring a direct USB connection. Network printers are commonly used in homes, offices and business environments where several users need shared printing access.

Unlike traditional printers that connect to a single computer, network printers communicate through Wi-Fi, Ethernet or local network connections. Once connected to the network, users can print documents from computers, laptops, smartphones and tablets that are connected to the same network.

You can buy a printer through Easy EMIs when your preferred model is eligible and available at a partner store, making it simple to upgrade without paying the full amount upfront. Here is what the process looks like.

• Visit more than 1.5 lakh partner stores across 4,000+ cities, including Jaipur, Lucknow, Kochi, and Bhopal
• Choose your preferred model and use the Bajaj Finance Insta EMI Card or Easy EMI Loan
• Convert the purchase cost into Easy EMIs that suit your monthly budget

➜ Pro tip: Zero down payment is available on select models, so ask the store executive if your chosen bag qualifies before you check out.

You can add a network printer to Windows through the printer settings, provided the printer and computer are connected to the same Wi-Fi or Ethernet network. Windows can usually detect compatible printers automatically.

If Windows does not detect the printer, check that both devices use the same network and restart the printer and router. You can also add the printer manually using its IP address.

You can add a network printer to your Mac when both devices are connected to the same Wi-Fi or wired network. macOS can often detect compatible printers automatically through Printers & Scanners.

If the printer does not appear, check that both devices are connected to the same network and restart the printer and router. You can also try adding the printer manually using its IP address.

A printer IP address identifies the device on your local network and can help when automatic detection does not work. You can usually find it through the printer's network settings or by printing a network configuration page.

• Find the IP address: Check the printer's display, network settings menu, or printed configuration page for its current IP address. Note it down carefully before starting manual setup.
• Check the network details: Verify the IP address, subnet mask, and gateway. These settings should match your local network so the printer can communicate with connected devices.
• Use a static IP: A fixed IP address can keep the printer at the same network location. This can be useful when several computers regularly use the same printer.
• Add the printer manually: Enter the IP address through the manual printer setup option in Windows or macOS when automatic detection fails. Select the required protocol or driver if prompted.
• Check the router: Make sure the router allows communication between your computer and printer. Network isolation or access controls can sometimes prevent devices from connecting.
• Test the connection: Use the printer's network diagnostics or a suitable network test to check whether the printer is reachable.

Network printer problems can result from Wi-Fi issues, incorrect IP settings, outdated drivers, or blocked network communication. Use this quick checklist to identify the problem.

1. Check the connection
Make sure the printer and computer use the same Wi-Fi or local network. For Ethernet, check both ends of the cable.

2. Restart your devices
Restart the printer, router, and computer. Wait for each device to reconnect before testing the printer.

3. Check printer status
Confirm that the printer is online, has paper and ink or toner, and shows no error messages or paused jobs.

4. Verify the IP address
Check that the printer has a valid IP address. If automatic detection fails, use the address to add the printer manually.

5. Update the driver
Install a compatible printer driver if outdated software is affecting communication.

6. Check firewall settings
Make sure your firewall or security software allows local printer communication.

7. Re-add and test
Remove and add the printer again if the connection remains unstable. You can also test printing from another device to identify whether the issue affects the printer or one computer.

→ Pro tip: If disconnections continue, check the printer firmware and router settings for recurring network issues.

A network printer needs both regular maintenance and basic security controls. Keeping its software updated, limiting access, and maintaining its physical components can support reliable and safer printing.

Secure the printer and network

Update firmware: Install compatible firmware updates to maintain device security and compatibility.

Change default credentials: Replace default administrator login details with a strong, unique password.

Use a secure network: Connect the printer to a protected Wi-Fi or wired network and avoid unsecured connections.

Limit access: Allow only approved computers, phones, and users to access the printer.

Enable security features: Use encryption, secure printing, PIN protection, or user authentication when supported.

Review network settings: Check connected devices and administrator settings regularly. Disable unused services or network features where possible.

Maintain the printer

Clean accessible areas: Remove dust and paper residue to support smooth paper feeding and printing.

Check ink or toner: Replace consumables when required to avoid interruptions and poor print quality.

Protect printed documents: Use secure-printing features for confidential documents so they are not left unattended.

→ Pro tip: Change default passwords and review printer access after setting up a network printer, especially if several people use the same device.

Bajaj Finance offers two financing options at over 1.5 lakh partner stores across 4,000 cities in India. Here is how they compare:

How to choose? Both options require you to be physically present at a partner store. The Insta EMI Card is ideal for shoppers who want to purchase across multiple categories over time. The Easy EMI Loan suits buyers looking to finance a higher-value purchase in a single transaction.

Also explore the latest offers. You may find a great deal on a model that matches your needs.

The process is simple and typically takes 10 to 15 minutes once you are at the store.

• Browse models on Bajaj Mall: Compare options on Bajaj Mall before visiting a store.
• Find a partner store near you: Use the Bajaj Finance store locator to find a nearby partner outlet such as Croma, Vijay Sales, or other authorised retailers.
• Check the printer in person: Check the key features, specifications, size, and performance to choose the product that best suits your needs and budget.

• Choose a suitable EMI option: At checkout, ask the store executive about the Bajaj Finance Insta EMI Card or Easy EMI Loan. Confirm available tenure options and

  whether your chosen model comes with a zero-down-payment offer.

• Complete payment and schedule installation: The in-store process is quick, and most partner stores offer installation as part of the purchase.

You can also check your loan eligibility online in advance by entering your mobile number and OTP, helping you plan your purchase better before visiting the store.

Bajaj Finance’s Smart Savings Calculator helps you unlock maximum savings every time you shop at partner stores. It brings together all available brand, dealer, and scheme offers—so you can see your total savings instantly and shop smarter with Easy EMIs.

1. Dealer offers - Grab exclusive in-store deals at over  1.5 lakh partner stores across India. Enjoy local discounts and special prices you will not find online.
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3. Bajaj offers - Unlock exclusive Bajaj Finance deals on popular products—available only to our customers. More rewards, more value.­
4. Scheme offers - Take advantage of time-sensitive offers on select EMI schemes. Get extra benefits after paying just 3 EMIs—visible during EMI selection at checkout.

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